When you create a workflow, you assign task rights to users by role. Before you create a workflow, you must create security in Users & security for the users who create and maintain the workflows. You can assign workflow task rights to users in another group, such as Content Approval. Under Approval and Workflow Tasks, select the checkbox for the task rights for users in the role group.
Note: To publish or reject content for a part in a workflow, the user must also have rights to edit the part. For information about how to assign Edit rights to a part, see Targeting & Security Tab.
| • | Full rights – To allow users in the role full security rights in Workflows, Approvals, and on the Content Approval tab of parts, select this checkbox. Users assigned these rights can manage your content approval workflows, assign workflows to parts, and publish or reject parts in a workflow. For users assigned these rights, the Workflow field appears on the Content Approval tab. |
Note: By default, users with Supervisor rights automatically have all Approval and Workflow related rights.
| • | Approval workflow rights – To allow users in the role to publish or reject parts in a workflow, but not assign or manage content approval workflows, select this checkbox. Users assigned these rights can access Approvals and select an approval status of “Publish” or “Reject” on the Content Approval tab of a part. |
| • | Assign workflow rights – To allow users in the role to assign a workflow to a part from the Content Approval tab and manage content approval workflows in Workflows, but not publish or reject parts, select this checkbox. For users assigned these rights, the Workflow field appears on the Content Approval tab. |