The table below explains the items on the Add an email address screen. For information about how to access this screen, see Add Email Addresses for a Constituent.
|
Screen Item |
Description |
|
Type |
Select the type of email address for the record, such as Business or Home. |
|
Email address |
Enter the email address. |
|
Start and end dates |
Select the date when the constituent begins use of the email address, if known. When you edit an email address, the End date field appears. To retain the email address as a former email address for the constituent, select the date when the constituent stops use of the email address. |
|
Set as primary email address |
To designate the address as the record’s primary email address for communications, select this checkbox. By default, the first email address you enter for a record is the primary email address. You can enter only one primary email address for a record. Under Contact information, Email address on the Contact tab, the primary address appears first. |
|
Do not send email to this address |
If the contact requests that you not use the email address, select this checkbox. |
|
Information source and Comments |
When you add or make changes to an email address, you can select a source for the email information and enter any comments. For example, if the spouse of a faculty member lets you know about a change of email address, you can make the changes and select “Family Member” for the information source. |