ManageSupplies/Equipment Resources

Supplies/equipment resources are items that may be needed for a program event or group order. For example, you may offer a program that needs a projector or other electronic equipment, chairs, or information packets.

When you add a resource to your database, you enter a name, description, type, category, and quantity available. If applicable, you can also select whether you need a resource on a per ticket basis. For example, you may always provide an information packet for every event participant. Also, you can choose to add a group sales cost to the resource. The pricing structure can be a flat rate or hourly rate per resource.

After you add a resource, you can access the resource record to perform additional configuration tasks. For example, you can add a program or view an event’s resources. Each individual resource record displays configuration details at the top of the screen. These details include the name and description, type, category, quantity available, pricing information, and status. From an open resource record, you can edit the resource name and description, as well as other details including quantity available, type, category, group sales costs, and group type requirements. For example, you may use group type requirements to ensure certain types of groups, such as school groups, use specific supplies/equipment resources when they visit. Additionally, if the consumable resource is calculated on a per ticket basis, you can change the number of resources needed per ticket.

When you delete a resource, it is removed from the database. If a resource is linked to an event, it cannot be deleted. Instead, you can mark it inactive. For more information see Mark Resources as Inactive.