Write-Off Screen

For a pledge write off, this field displays the date associated with the original pledge.

Enter the total amount to write off. To write off only individual installments, this amount does not have to equal the total remaining balance.

Note: The write off amount cannot be negative.

Select the date to associate with the write off. By default, today’s date appears.

For a pledge write off, this field displays the remaining balance of the commitment.

Select whether to post the write off to the general ledger. To include the write off when Altru posts revenue to the general ledger, select “Not posted.”

If you select a post status of “Not posted,” enter the date to indicate the accounting period in which the write off will post to the general ledger.

Select the reason code to explain the need to write off the amount.

For information about reason codes, refer to Reason Codes.

Enter any additional information required to explain the need to write off the amount. For example, enter information about the specific constituent or commitment.

In this column, enter the total amount of each installment to write off. The total amount you enter in this column must equal the amount entered in the Amount field. For example, if you enter $2,000 in the Amount field, you can split the $2,000 among multiple installments, but the total applied must equal $2,000.

To split the revenue balance evenly between the remaining installments, such as to write off an entire commitment, select Auto-Distribute.

This field displays the total write off amount already distributed. This is based on the write off amount only and is not affected by the balance.

This field displays the total write off amount left to distribute. This is based on the write off amount only and is not affected by the balance.

To automatically reduce the recognition credits by an amount proportional to the write off amount compared to the original amount of the commitment, select this option.

To automatically reduce the recognition credits by the amount of the write off, select this option. If the write off amount equals or exceeds a recognition credit amount, the recognition credit amount adjusts to $0.00.

To manually edit the recognition credit amounts, select this option and select Edit. The Edit recognition credits screen appears so you can adjust the amounts as necessary.