Set Capacity Constraints and ResourceRequirements

With capacity constraints, you set the maximum number of people per day for all group sales. Capacity constraints only limit the number of attendees for all groups who have reservations for a day. They do not limit the number of advance or walk up sales. For example, based on experience, you know staff and the property can handle up to 500 people in one or many groups per day. You set the maximum at 500. When you create group sale reservations, you then see how much capacity is available for each day. To set the capacity, on the Capacity Constraints tab, select Edit. Enter the maximum number of people and select Save.

With resource requirements, you determine what supplies/equipment and staff resources you need for each group type. For example, you require specific supplies/equipment and staffing resources for whenever an elementary school visits. You set up the group types on the Group Type code table in Administration. We recommend you set up as many distinct group types as you need. For example, if you often host school visits, set up multiple group types for the different grade ranges because you may have different requirements for elementary, middle, and high school groups.