Configure Deposit Templates

A deposit template defines which revenue sources and payment methods you want to associate with a specific bank account. Deposit templates must be defined for all accepted payment methods that can be linked to deposits before you can run the deposit processes for non-online sales, online sales, miscellaneous payments added from Treasury, as well as back office revenue. Examples of back office revenue include payments made as part of a batch or from a revenue record outside of Sales and Treasury.

When you create deposit templates, you must select a revenue source that the template will use. You can create different deposit templates based on the revenue sources you need, such as advance sales or miscellaneous payments from Treasury.

When the Deposit process runs for non-online payments, it locates payments in approved closed drawers and links these payments to the bank account defined for the appropriate deposit template. For example, you create a deposit template for cash payments and select National Bank as the bank account for this template. When you run the deposit process, the deposit for National Bank includes all cash payments in approved closed drawers as well as any back office cash payments and miscellaneous cash payments from Treasury.

When the Deposit process runs for miscellaneous payments added from Treasury as well as back office and online sales payments, it locates these payments and links them to the bank account defined for the appropriate deposit template. Back office payments associated with uncommitted batches are excluded from this process.

Back office and miscellaneous payments added from Treasury can be combined with sales payments into a single deposit. When you want to include all payments of the same payment method into a single deposit, you can create a deposit template and include sales revenue sources, as well as back office payments and Treasury miscellaneous payments.