General Ledger Distributions

On the General Ledger Distributions tab, you can view ledger distribution information for revenue.

In the timeline, under Transaction history by post date, select All dates to view transaction activity for all dates associated with the original transaction. Or, you can select each transaction activity separately for a more specific view. Transaction activity that occurs on the same post date is listed separately in the timeline. Note that transactions with a status of "Do not post" are not included in the timeline.

Note: The distribution timeline does not display for all types of revenue. For example, deposits do not currently include the timeline.

Tip: On a revenue record, select Expand next to Transaction summary to quickly expand or collapse transaction summary information, including payment amount, status, and payment method details.

Note: Because recurring gifts and matching gift claims are considered unrealized revenue, they do not post to the general ledger. Only payments applied toward the commitments post. The General Ledger Distributions tab does not appear on records of recurring gifts or matching gift claims.

Under general ledger distributions, information about how the revenue is or will be distributed in the general ledger appears. You can view information such as the account, description, debit and credit amounts, post date, and status for each distribution. To quickly expand or collapse all distribution nodes in the grid, select the Expand all or Collapse all icons on the action bar. To display a single distribution's details, expand the distribution's node. For example, select the node next to Donation to review payment details for the donation. Use the View filter to further specify the types of distributions you want to view on the tab.

Note: Reversal activity displays under the distribution header of the original transaction. For example, when you edit a posted donation, the Donation distribution header appears and lists current distributions as well as reversal distributions. "Reversal" displays under the Reference column.

Colored arrows display beside each distribution row, indicating current and reversal distribution activity associated with a transaction.

• Green signifies current general ledger distributions for a transaction.

• Orange signifies general ledger distributions that have been reversed.

• Red signifies reversal general ledger distributions.

Depending on your security rights and system role, you can edit the distributions that appear. Examples of distributions that may appear are Sold stock, Sold property, Benefit, and Gift fee. To edit this information, select Edit next to the distribution header. For not posted transactions, the Edit general ledger distribution screen appears. For posted transactions, the Adjust revenue general ledger distribution screen appears. For information about how to edit general ledger distribution information, see Edit General Ledger Distribution Information. To update the information on the tab, select Refresh on the action bar.