Generate Payments

For recurring gift payments and pledge payments, you can create a business process to automatically generate a revenue batch to create payment records for these transactions. For example, Marianne Feldman pledges $100 to your organization, and you enter a pledge for her commitment. When you create a generate payments process, you can automatically create a batch that includes a payment record for the pledge. When you run the generate direct debit file process or credit card processing process, you can select this batch to generate the transmission file.

Note: The date format that appears in the description of the batches generated from the process is based on the web browser configuration of the last user who created or edited the process job schedule. For example, if a user in the United States creates the job schedule, then a user in the United Kingdom changes it, the date will use the United Kingdom format when the user in the United States opens it again.

When you automatically generate a batch of recurring gift or pledge payments, the payment records for the pledges or recurring gift are considered pending. When a payment is pending, you cannot edit its associated pledge or recurring gift record until you commit the payment to the database, delete the payment from its revenue batch, or delete the entire batch. When you commit the revenue batch, the transaction pending flag is removed.

On the Generate payments page, you manage the business processes to automatically generate payment records in your database. To access the Generate payments page from Revenue, select EFT. On the EFT page, select Generate payments.

The Generate payments processes grid lists the generate payments processes in the database. For each process, you can view its transaction type, name, description, selection, cut-off date, batch template, and batch number. You enter this information when you add the generate payments process to the database. To update the information that appears, select Refresh on the action bar.

Depending on your security rights and system role, you can select the double arrows beside a payment process to start, edit, or delete it.

Note: When you start a process, the program generates output based on the sites to which you have access.