Prepare for Facility Rentals

If your organization offers facility rentals, complete the following preparation tasks before you get started.

• If you use contracts as part of your facility rental process, complete tasks that let you create personalized contracts. For more information, see Configure Contract Templates.

• To help standardize the amounts charged for rentals and save data entry time when booking the facility rental, we recommend configuring default prices for commonly rented locations. For more information, see Configure Facility Prices.

• Add a specific Facility rental attendee price type allowed only for the “Group Sales” sales method and do not associate it with any price lists. The cost of a facility rental is determined by the price of the location being rented not a price list. A price type specific to facility rentals will be required when you add an itinerary to the reservation. During this process, you must select a price type and then enter the number of expected attendees. For more information, see Price Lists.

• If you use group types, add a Facility rental group type. Group types are categories used on reservations. You can assign group types to your reservation itineraries and report on them. You can also associate resources with group types to streamline assigning resources for a reservation. You add group types in Administration. This is an optional step.