Configure options for an event package form

1. From Web, select Manage event package forms.

2. Under Packages, select a package with a web form and select Options. The event package options appear.

   Note: If Allow patrons to register for individual events sold online or through Daily Sales is selected on a package record, you can also select events in the grid to manage options for the individual events.

3. To select an image to appear beside registrations in the shopping cart, select Select in the Thumbnail field.

   • To select an image in a category folder, select the folder on the Categories tab. Images in the folder appear. To create, rename, or delete category folders, use the buttons on the Categories tab.To upload an image, select Add images. On the Add images screen, select Browse. On the Choose file screen, select an image and select Open. Under Name and Caption, enter a name for the image and a caption to appear with it. Under Image options, select a category folder or enter a name to create a folder. To approve the image for the website, select Approved. Select Upload Images. You return to Select Image From Image Library screen

   • To search for an image, select the Search tab. You can search by name, ID, type, approval status, and category folder. Select Search. The images that meet your search criteria appear.

   • To upload an image, select Add images. On the Add images screen, select Browse. On the Choose file screen, select an image and select Open. Under Name and Caption, enter a name for the image and a caption to appear with it. Under Image options, select a category folder or enter a name to create a folder. To approve the image for the website, select Approved. Select Upload Images. You return to Select Image From Image Library screen

   After you select an image, select OK. You return to the event package form options.

4. In the price type grid, select the price types to include on the event package form. To edit the order of price types on the form, click and drag them within the grid.

5. In the On-sale period field, enter how far in advance to sell tickets for event packages.

6. In the Ticket limit field, enter the maximum number of attendees that a website user can register at a time for the event package.

7. In the Timeout field, enter how long users can keep registrations in their shopping carts. If the time limit passes, the program removes registrations from shopping carts.

   Note: The minimum timeout is 15 minutes, but for no timeout, you can enter “0.”

8. In the Threshold for low availability field, enter when to indicate that the event package is near maximum capacity. When the number of openings for attendees falls below the threshold, the program indicates on the form that the package is nearly sold out.

   Note: You must enter a low-availability message on the Language tab. In the Event details category, enter this message in the Low availability field. You can also enter a message in the Ample availability field to display before the event reaches low availability.

9. Under Fields to include, select the optional fields to include on the form for each price type and whether to require website users to complete these fields.

   The grid does not display required fields. Likewise, you cannot exclude fields that are included by default, but you can select whether to require users to complete these fields.

10. To rename labels, headings, and other text on your event registration form, select the Language tab. You can also use this tab to enter localized text for other languages.

11. In the Category field, select the section of the event package form to edit.

12. In the Language field, select the language to localize.

13. The Item name and Item type columns identify items on the form, and the Default text column displays the default text. Under Text, rename the default labels, headings, and other text as necessary.

    For example, to change the sold out message from “Sold Out!” to “This event is sold out,” enter “This event is sold out” under Text in the Sold out availability field. Likewise, to localize the same message, select a language in the Language field and enter localized text under Text in the Sold out availability field.

14. Select Save.