Add Mapping for Miscellaneous Payments

In order to generate GL distributions for miscellaneous payments at your organization, you can map the transactions to GL accounts or account codes.

In general, miscellaneous payments debit your asset accounts and credit revenue. Here are a few examples of possible account and account code mappings for miscellaneous payments:

Transaction Type	Debit #	Credit #
Cash payment	01-1000-00	01-4000-01
Check payment	01-1050-00	4010
Other payment	1060	4020

When you specify account code, other segments are derived from selected characteristics of the transaction. For more information about how to define segment mappings, see Define Segment Mappings.

Add mapping for a miscellaneous payment

1. From the Treasury Office page, select the Miscellaneous payments tab. The Miscellaneous payments tab appears.

2. Select Add. The Define mapping screen appears.

3. In the Debit and Credit columns, select the accounts or account codes to use when generating GL distributions. To locate an account, you can use the Account Search. For information about the Account Search screen, see Account Search Screen.

   You create accounts on the GL Accounts page of the General ledger setup section in Administration.

   Tip: For miscellaneous payments, the value you select in the Debit field is overwritten as soon as the miscellaneous payment is added to a deposit. To prevent confusion and allow for easy identification of unlinked payments in the system, we suggest you use a temporary placeholder such as “1000” or “01-1000-00” in the Debitfield.

4. Under Generation criteria, select the arrow to access the Payment method screen.

5. Under Payment method, select the type of payment methods you want to include when the program generates GL distributions. For example, you can select “Cash,” “Check,” or “Credit Card.”

6. Select OK. You return to the Define mapping screen.

7. Select Save. You return to the Miscellaneous payments tab.