Add a Direct Debit File Process Screen

Process name

Enter a unique name to help identify the direct debit file process.

Process description

Enter a detailed description to help identify the direct debit file process, such as why you receive the direct debit transactions.

Site

In the Site field, select “All sites” or select from a list of sites to which you have rights according to your system role.

Financial processing date

Select the date the bank processes the transactions in the transmission file. You can select “Date this process runs,” “Specific date,” or “X days after this process runs.”

If you select “Specific date,” select the specific date the bank processes the file. When you select a date, we recommend you select a normal business day that is not a banking holiday.

If you select “X days after this process runs,” enter the number of days after the process date the banks processes the file. We recommend you enter between one and five days after you generate the transmission file.

The specific requirements for the financial processing date vary between banks. For more information about the financial processing date, contact your organization’s bank.

Bank account

Select the bank account where you send all your organization’s financial transaction information. To process your payments, you create and send a transmission file to your organization’s bank to initiate the transaction.

Payments generated from this process are added to the account system associated with the bank account you select here.

Banking system

The Banking system field appears if your organization has more than one banking system configured, such as ACH accounts for US banks and SEPA accounts for European banks. This field displays the type of banking system for the bank account you selected.

Existing batch

To use an existing uncommitted revenue batch that contains the direct debit transactions to include in the transmission file, select this option. In the field, enter the number of the batch to use or search for the uncommitted revenue batch to process. If the batch you want does not appear in the search results, consult the revenue batch processor.

The selected batch can include both direct debit and credit card transactions. When you run the direct debit file process, the process includes only the direct debit transactions in the transmission file.

Create a new batch of transactions

To automatically generate a revenue batch of pledge or recurring gift transactions to include in the transmission file, select this option and select the types of transactions to include. You can select to include pledges, recurring gifts, or both.

You can also include membership installment plans. If you include membership installment plans, a Membership Dues Batch is created.

To include transactions for only a selection of revenue records, select Only include payments in this selection and search for or create the selection that contains the transactions to include.

Payments due on or before

If you select Create a new batch of transactions, select the date you want the program to use to select the transactions to include. You can select “Date this process runs,” “Specific date,” or “X days after this process runs.” The program compares this date to the selected transaction types and revenue selection, and includes those that are due on or before this date.

When you run the process, you can change the cut-off date as necessary.

Consolidate multiple commitments to a single payment by constituent

To consolidate multiple payments from the same constituent into one transaction, select this checkbox. The process consolidates only payments with the same account number and currency.

Consolidate multiple commitments to a single payment by constituent

To consolidate multiple payments from the same constituent into one transaction, select this checkbox. The process consolidates only payments with the same account number.

Payment batch template

If you select Create a new batch of transactions, select the template to use to create the revenue batch that includes the transactions. The batch template specifies the fields included in the batch and any default values for those fields.

Payment batch owner

If you select Create a new batch of transactions, select the user with security rights to process the batch generated by the process.