Add Deposits

You can create deposits to record the amount of cash, credit card, check, or other payments you receive and deposit into your bank account. Once you create an unlocked deposit, you can add an unlimited number of payments to the deposit.

When you create a deposit record, you enter information on the Add a deposit screen. For detailed information about each field on this screen, refer to Add a deposit. You can enter defaults for a payment date, method, and amount associated with the deposit on the Payment Defaults tab of a deposit page. For more information about payment defaults, refer to Payment Defaults Tab.

You can add deposits from the Treasury page, or directly from an open bank account. When you add a deposit from the Treasury page, you must select a bank account to associate with the deposit. If you add a deposit directly from an open bank account, the deposit is associated with that bank account automatically.

  1. From the Treasury page, select Add a deposit. The Add a deposit screen appears.

  2. In the Bank account field, select a bank account to associate with the deposit.

    Note: This field appears when you add a deposit from the Treasury page. If you add a deposit directly from an open bank account, the deposit is associated with that bank account automatically.

  3. In the Deposit date field, enter the date the deposit is made to the bank account.

  4. In the Post status field, select “Not posted” or “Do not post” as the post status for the deposit.

  5. In the Post date field, enter the date to post the deposit.

  6. In the Reference field, you can enter additional text to identify this deposit. This text appears in the Reference column of the bank account register, and can be used when you search for deposits.

  7. In the Payment currency field, select the currency used for the deposit. This field appears when Multicurrency is enabled in your system. For more information about Multicurrency, refer to Multicurrency.

  8. In the Number of payments field, enter the projected number of payments included with this deposit.

  9. In the Amount field, enter the projected total deposit amount.

  10. Select Save.