Auction Item or Package Record

When you add an auction item or package, you create a record of the item or package. From the record, you can view and manage information about the item.

Note: When you add an auction item to the database, you also automatically create a revenue record of the donation of the item. On this record, you can manage information about the donation, such as benefits, recognition, and general ledger distributions. For information about the items on this record, refer toAuction Donation Record.

On the record of an auction item, you can view summary information about the item such as lookup ID, designation, auction, and category. You can also view information about the donation and purchase of the item.

After an item or package is purchased, the Purchase Information grid appears. In this grid, information such as the purchaser of the item or package, the date the transaction occurred, the purchase price of the item or package, the gain or loss taken on the purchase, and the payment type appears. If there are multiple purchasers, information for each purchaser, and how much they paid toward the item is displayed. For each purchaser, you can select Go to purchase revenue on the action bar to view the individual revenue record. For more information about revenue records, refer to the Revenue section of the help file.

On the record of an auction package, you can view information about the package and manage the items it contains.

Under Available items, you can view the items in the inventory available for the package. Depending on the size and frequency of your auctions, many items may appear in the grid. To help reduce the number of items that appear, you can select the category and subcategory of the items to view. In the Name field you can also enter the name, or part of the name of a specifc item to locate it. On the action bar, select the criteria of the items to view and select Apply.

Under Package items, you can view the items currently included in the package. From these grids, you can manage the items that the package contains.

• From Available items, you can add items to the package. Select the items to include in the package and, on the action bar, select Add selected items to package. To add an item that does not yet appear in the inventory, select Addnew item to package under Tasks. The Add an auction item screen appears. For information about the items on this screen, refer to Add an Auction Item Screen.

• From Package items, you can remove items from the package as necessary. Select the item to remove and select Remove on the action bar.

Under Package summary, you can view information about the package such as auction, category, total value, and minimum bid.

From the record, you can edit or delete the package. You can also select View item inventory under More information to go to the Auction Item Inventory page to view items in the inventory. For more information about the Auction Item Inventory page, refer to Manage Auction Items and Packages.

To view the revenue record of a package that has been purchased, select Go to donation revenue under More information.