Lodging Options

You may have registrants who travel to your event from some distance and require lodging facilities such as hotels or motels. To accommodate your registrants, your organization may negotiate with lodging facilities to reserve a number of rooms for the event. Your organization may also provide on-site lodging accommodations for registrants and guests. To view the lodging facilities and rooms allocated for an event, select the Lodging Options tab.

Note: Event management options determine whether multi-level events can have registrants, speakers, and lodging options, as well as the corresponding tabs. Event templates set the options for multi-level events. However, you can override the options for events when you select Edit event management options under Tasks.

Under Lodging options, the lodging locations with rooms allocated for the event appear. For each location, you can view the number of room allocated for the event, how many of those rooms are assigned to registrants, how many remain at the location, and how many room are assigned to more registrants than capacity.

Note: If this is a multi-level event, you can manage lodging options for this event and any sub-events.

To view a breakdown of the room counts by type for a location, select its plus sign. As users associate registrants with lodging options for the event, the program updates the number of rooms that remain of each type at the location. To view the room types and counts for all locations, select Expand all on the action bar.

To view additional information about a location, select it in the grid. The window appears and displays the discount code and comments for the location.

From the grid, you can add and manage lodging locations.