Add Expense Screen
The table below explains the items on this screen.
Screen Item | Description |
Description | Provide a description the expense that will help you identify it on pages and reports. |
Category | Enter the grouping in which you want to include the expense. For example, your organization may have categories for “Consulting” or “Printing.” |
Type | An entry in this field is required. There are three types of expenses: Fixed cost - The budget amount is calculated as (fixed cost x count). Per Piece - It is assumed that you will be sending one of these items for each person in the marketing effort so the budget amount calculation uses the Quantity from the parent item (the item above this one in the hierarchy). The base calculation is (Quantity / Number per Unit) * Cost. If there is a remainder from the (Quantity / Number per unit) calculation, then the Cost is added to the calculation again to account for that portion. The final total is multiplied by Units. Example: You need envelopes for a 1000 piece upcoming marketing effort. You buy the envelopes by the box of 30, at a cost of $2.00 per box. Assumed Quantity = 1000 Number Per Unit = 30 Cost = $2.00 The Count (total number) of boxes required will be 34; 1000 / 33, rounded up. The Budget Amount will be 34 * $2.00, or $68.00 Per Response - This is a cost incurred as the result of a response to the marketing effort. The program uses the Assumed Response number from the parent item in the calculation. The calculation matches the calculation used for Per Piece, with Responses replacing Quantity. |
Unit Cost | Cost per each piece of the marketing effort |
Count | Number of pieces included in the marketing effort |
Budget Amount | The amount you have allotted for this expense. This amount will be calculated against the information you entered above to determine whether or not the budgeted amount is sufficient to meet the expense. |