Additional Post Information

Review this section for additional post to general ledger information.

During implementation, post revenue to general ledger is customized by Blackbaud Professional Services to fit your organization’s needs. Therefore, information in this section may vary from posting information at your organization.

• Payments must be associated with an account or an account code. For example, if you receive a cash donation, you could use a credit account of 02-4000-01 or a credit account code of 4000. If you select Account, the program uses the account selected for the credit. If you select Account code, the program uses the selected account code and derives the other segment values from selected characteristics of the transaction. The same is true for the debit of this transaction. You can select specific generation criteria, such as payment methods and various subtypes to narrow your mappings. You must properly define mappings to ensure accurate posting.

• When a single payment is applied to more than one revenue type (for example, a donation and a pledge payment), the posting process posts in detail and generates two sets of journal entry transactions. If the posting process is set to summary, the payment will still be summarized.

• When a single revenue is split between multiple designations, the revenue posts the detail of each designation. For example, Mark Adamson makes a single $100 donation that he requests to be split between the Playground initiative and the Annual Fund initiative. When you post to general ledger, two records post for the single donation. Using this example for Mark, one Cash donation for $50 to the Playground initiative posts. A second Cash donation for $50 to the Annual Fund initiative posts.

• You can post a payment for a pledge before the pledge is posted.

• When revenue is deleted after it has been posted, the original journal entries are reversed during the next post process that includes adjustments and reversals.

• When an adjustment is made to revenue after it posts, the original journal entries are reversed and the (adjustment) revenue posts. For example, a $60 gift posts to the general ledger. The gift is later adjusted to $80 because of a data entry error. When the adjustment posts, the original journal entries are reversed and the revenue posts again as an $80 gift. You can, however, select not to post adjustments. In the Adjustment post status field on the Adjustment details tab of a payment, select “Do not post.”

The default date for adjustments is the system date. The adjustment and its associated reversal date are the same.

• If you further adjust a payment before your initial adjustment posts, only one adjustment posts to general ledger.

• If you adjust revenue to $0, the original journal entries are reversed.

• Changes to revenue do not always result in an adjustment. Additionally, a change to data that is not mapped to the general ledger does not create an adjustment. For example, if you change an Appeal for revenue, an adjustment is not made. However, if you change the Appeal and the Payment amount for the revenue, the original journal entries are reversed and the entire transaction posts again to general ledger.