Enable or Disable General Ledger

From the General ledger setup page, under Configuration in the explorer bar, select Enable/disable general ledger to enable general ledger From the General ledger setup page, under Configuration in the explorer bar, select Enable/disable general ledger to enable or disable general ledger at any time. or disable general ledger From the General ledger setup page, under Configuration in the explorer bar, select Enable/disable general ledger to enable or disable general ledger at any time. at any time.

1. From the General ledger setup page of an account system in Administration, select Enable/disable general ledger under Configuration. The Enable/disable general ledger screen appears.

2. To enable general ledger, select Enable general ledger.

   General ledger is, by default, enabled and creates transactions with a post status of “Not posted.”

   You do not need to “turn on” general ledger unless you previously disabled it and now wish to enable it again. Note that when you enable general ledger after you previously disabled it, transactions you previously entered in the program will retain a post status of “Do not post.”

3. To disable general ledger, select Disable general ledger.

   You may find that your organization needs to track constituents and other activity within the system, but has no need to post transaction activity from within the program for use with an external general ledger. To meet this need, you can disable general ledger.

   When you disable general ledger, tasks in the General ledger setup area of Administration are no longer required. Valid transaction and segment mappings, GL accounts, and an account structure are no longer necessary to save and post transactions in your system. Going forward, the program will create transactions without GL distributions. Since no distributions exist, a GL distribution tab may continue to appear on a transaction record, but will not display distribution account rows for the transaction. Transactions you enter in the program will have a post status of “Do not post.”

   Note: When general ledger is disabled, the tasks in the General ledger setup area of Administration are still available to you. You can choose to create transaction and segment mappings, GL accounts, and an account structure. You may find it easier to set up your general ledger while general ledger is disabled. Remember, you must enable general ledger in order for all parts of your general ledger setup to work properly and for transactions to post.

   If general ledger is enabled and you now wish to disable it, and your system includes transactions with a post status of “Not posted,” a warning message appears. Before you can disable general ledger, you must either manually post those transactions or change their post status to “Do not post.”

   Warning: If you work with ticketing transactions, such as group sales or daily sales, and you select to disable general ledger, you must first create a bank account so that your sales can reconcile using a sales deposit. You create bank accounts in Treasury.

4. Select Save. You return to the General ledger setup page.