Auction Donation Record

When you add an auction item to the database, you create a revenue record of the donation of the item to your organization. From this record, you can view and manage information about the transaction, such as recognition and general ledger distribution. You can also write-off items that are not sold during an auction, expire, or have been lost. The tabs and options on this record are similar to other revenue transactions such as payments or pledges.

Note: You cannot partially write-off auction items. You must write-off the full value of the item.

To search for an auction donation record when you perform a transaction search in Revenue, select Auction donation in the Transaction type field.

To view an auction item’s donation revenue record, from the auction item record, select Go to donation revenue under More information. The revenue record appears.

To view the purchase revenue record of an auction item, from the record of a purchased auction item, select a payment in the Purchase Information grid. The revenue record appears.

For information about the tabs and tasks that appear on the record of an auction donation, refer to the Revenue section of the help file.