Manage Auction Items and Packages
For auction events, your organization may have many items, donated by other organizations or constituents, available for bid or purchase. You can offer these items individually at an auction, or you can compile multiple auction items into a single package for bid or purchase. To view and manage the items and packages available for auctions at your organization, from Events, select Auction item inventory. The Auction Item Inventory page appears.
Warning: Auction items and packages must have the same currency as the base currency of their auction.
In the grid, you can view the items and packages available for auctions at your organization. Depending on the size and frequency of your auctions, many items may appear in the grid. To reduce the number of items that appear, such as to locate items, you can select the criteria of the items to view, such as name, auction, or category. You can also select whether to display sold items in the grid, or only items that are associated with an auction. On the action bar, select the criteria of the items to view and select Apply.
Note: To remove the filter criteria and display all items in the grid, select Reset on the action bar.
The grid displays the auction items and packages that match the filter criteria. The Package column indicates the items that are packages. To view the items in a package, select the plus sign (+) next to the package in the grid. For each item, you can view information such as category, value, and donor. You enter this information when you add the auction item to the database. To view additional information about an item or a package, select the arrows next to the name of the item or package in the grid. The details window appears and displays information about the donation and purchase of the item or package. To open the record of an item or a package, select the item or package in the grid. For information about this record, refer to Auction Item or Package Record.
Note: In the grid, the Site column displays the sites at your organization that can use each item or package. The program assigns an item to the site associated with its designation, and assigns a package to the sites associated with its auction event.
From the grid, you can add and manage auction items and packages as necessary.