Job Occurrences

Your event may require the use of volunteers to perform jobs such as crowd control or the preparation of invitations. To view and manage the jobs for volunteers at an event, select the Job Occurrences tab on the event record.

Note: Event management options determine whether multi-level events can have things such as registrants, speakers, and lodging options, as well as the corresponding tabs. Event templates set the options for multi-level events. However, you can override the options for events when you select Edit event management options under Tasks.

Under Job Occurrences, you can view the jobs associated with the event. For each occurrence, you can view information such as the start and end times for the job and whether the occurrence is active. To view any information about a job occurrence, select the occurrence in the grid. The window appears and displays information such as job department, location, and comments entered.

To find a job, you can filter the occurrences that appear in the grid. On the action bar, select Filters, select the criteria of the occurrence to view and select Apply. You can select to view occurrences by frequency type such as one-time, ongoing, or recurring; location; or job department. You can also select whether to display only active job occurrences. To remove the filters and display all occurrences, select Reset on the action bar.

From the grid, you can manage the event’s job occurrences and their job schedules.

• You can view the record of a job and manage information such as volunteer traits. To view the job record for an occurrence, select the occurrence in the grid.

• You can access the job occurrence schedule to view volunteers assigned to an occurrence. From the schedule, you can match and assign the job occurrence to volunteers. To view the schedule for a job occurrence, select the occurrence in the grid and select Schedule on the action bar.

• You can generate a Job Schedule report for a job occurrence. This report displays dates and volunteers associated with an occurrence. To view the Job Schedule report for a job occurrence, select the occurrence in the grid and select View schedule on the action bar.

• You can add and manage job occurrences associated with the event. To add a job occurrence, select Add on the action bar. When you add a job occurrence from an event, you select the job to associate with an event and enter information about its occurrence. From the grid, you can also select a job occurrence and edit or delete it from the event.

Note: If this is a multi-level event, you can add and view job occurrences for this event and sub-events.

For more information about the job occurrence schedule, the Job Schedule report, or how to add or manage job occurrences, refer to the Volunteers section of the help file.