Edit Gift Fees on a Payment

Your organization may use a percentage of the payment amounts received as a gift fee, such as toward operating costs. If your organization enables gift fees, you can override the fee applied to a payment, such as to edit or waive the fee amount. When you edit the gift fee for a payment, you must select the reason code to explain the override. For information about how to configure the default gift fees for your organization, refer to Default Gift Fees.

After you post a payment to the general ledger, you can still edit its gift fees. To provide an audit trail, the program automatically creates the adjustment and records the change on the payment’s Revenue History page.

  1. Access the record of the payment with the gift fee to edit. For information about how to access a payment record, refer to Search for Transactions.

  2. Under Tasks, select Edit gift fees or Edit posted gift fees. The Edit gift fees screen appears.

  3. In the Gift fees column, edit the gift fee amount for each payment application as necessary. To not use a percentage of a payment application as a gift fee, select the checkbox in the Waive column.

  4. In the Reason code field, select the reason code to explain the override of the gift fee amount. For information about how to configure reason codes for gift fee overrides, refer to Reason Codes.

    Note: To return to the default gift fee amount after you edit the Gift fees column or select Waive, select Restore default fees.

  5. In the Details field, enter any additional information to provide about the override.

  6. When you edit the gift fees for a payment that has posted to the general ledger, the Adjustment details frame appears. Enter information about the adjustment Adjustments are used to record bank account transactions such as interest earned, service charges, balance adjustments, and transfers between bank accounts..

    1. Enter the dates to associate with the adjustment and the posting of the adjustment to the general ledger.

    2. In the Adjustment reason field, select the reason code to explain the need for the adjustment.

    3. In the Adjustment details box, enter any additional information about the adjustment.

    Note: When you edit the gift fees for a posted payment, the program automatically generates a reversal transaction and tracks the adjustment.

  7. Select Save. You return to the payment record.