Edit Recognition Credits for Revenue

A recognition credit allows multiple constituents to receive recognition for a single revenue transaction. When you recognize constituents, you decide whether to split the credit evenly between all recognition credit recipients, give each recipient full recognition credit, or define your own credit distribution. You can recognize as many constituents as necessary as long as each recognition credit recipient is a constituent. In addition, you can recognize a donor for an amount different than the revenue amount, or you can recognize donors for a portion of the transaction over multiple periods of time.

1. On the revenue transaction record, select the Recognition tab. For information about how to access the record, refer to Search for Transactions.

   Note: The Recognition tab for payments is found on the payment application record. For more information, refer to Payment Application Record.

2. In the Recognition credits frame, select at an item from the grid and select Edit recognition credits. The Edit recognition credits screen appears.

   Tip: Your organization can configure default recognition credits, such as based on the relationships of the selected constituent. If you edit the recognition credits, you can select Reset recognition credits to return to the default recognition credits.

3. In the Constituent column, search for and select the constituents to receive recognition credit for the transaction. To credit multiple constituents for the same revenue, enter each constituent on a separate row. To receive a recognition credit, the recipient must be a constituent in your database.

4. For each constituent, select the type of credit the constituent should receive. For example, if the gift is from a spouse and the couple requests you recognize the constituent for all the spouse’s gifts, select "Spouse." You can use this field not only to tell you where a gift comes from, but also how to use the recognition credit, such as an honor roll or a board credit.

5. Select the effective date of each credit. For one-time gifts, this date is typically the same as the revenue date. If you distribute a large recognition credit over time, the effective date is important. For example, Kathleen Bently donates $50,000 and requests that your organization recognize her gift at the $10,000 Honor Roll level for the next five years. The effective date for the first year is the same as the revenue date. The effective date for the next four years increases by one year.

   When you add a recurring gift, a transfer of funds does not occur from the donor to your organization. This occurs only when the constituent makes a recurring gift payment. The effective date does not apply for recurring gifts, but it does apply for recurring gift payments.

6. In the Amount column, enter how much of the total transaction amount to credit each recipient, or, in the Distribute field, select how to automatically distribute the recognition credit.

   • To distribute the amount evenly between multiple constituents, select "Evenly" and select Apply. Each constituent receives a credit for an equal share of the revenue.

   • To recognize each constituent for the total amount, select "Full amount to all" and select Apply. Each constituent receives a credit for the full revenue amount.

7. Select Save. You return to the Recognition tab.