Generate Direct Debit Files

To electronically transfer funds from a constituent’s bank account, you must create a direct debit transmission file to send to your organization’s bank. For example, you run the generate payments process to create a revenue batch that includes several direct debit transactions to be processed by electronic funds transfer (EFT Electronic funds transfer (EFT) is a general banking process by which credit card transactions and direct debit transactions such as deposits or bill payments are made electronically from a donor’s bank account to your bank account.). To receive the direct debit payments, you must send your organization’s bank specific information to initiate the transactions. A transmission file contains this specific financial information, such as payment amount and account numbers. You can send the transmission file to the bank via portable memory, as an email attachment, or through a website. You and your bank should decide the best way to communicate this information. For more information about transmission files, refer to Direct Debit Transmission Files.

On the Generate Direct Debit File Process page, you manage the direct debit transmission file processes in your database. To access the Generate Direct Debit File Process page from Revenue, select EFT. On the EFT page, select Generate direct debit files.

The Generate direct debit file processes grid lists the direct debit transmission file processes in the database. For each process, you can view its name, description, financial processing date, and bank account. You enter this information when you add the process to the database. To update the information that appears, select Refresh on the action bar.

If your organization is associated with multiple sites, select Filters on the action bar to access the Sites field. When you select to view information for “All sites,” you will see data for all the sites you can access. When you select to view information for “My site,” you will see data associated only with the default site associated with your application user record. You can also select to view information for “My site’s branch,” which includes your site, your site’s children sites, and your site’s parent sites. When you filter based on “Selected sites,” you can choose which of the sites you can access to include. The Site column appears for each direct debit file process and displays the site or sites associated with the process.

Depending on your security rights and system role, you can select the double arrows beside a direct debit file process to start, edit, or delete it.

Note: The Bank account column displays the bank account associated with the account system for generated payments.

Note: When you start a process, the program generates output based on the sites to which you have access.