Generate Prenotifications

When you set up a constituent’s bank account information for direct debit, you select an EFT status of "Prenotify." For more information about constituent bank accounts, refer to the Constituent GuideAccounts. After you run a prenotification process, you can download and send a prenotification transmission file to your organization’s bank. A prenotification verifies that the bank account information is set up correctly for electronic funds transfer but does not actually transfer funds from the constituent’s bank account. After you receive notification from the bank that the electronic funds transfer is set up correctly, you can update the EFT status field for the constituent’s bank account to EFT.

Note: If you receive notification that an electronic funds transfer is not set up correctly, you can update the financial account information or specify the EFT status for the account is "Inactive."

You must send a prenotification at least 10 days before the live transaction of funds from the constituent’s bank account. Prenotifications are processed with a transmission file. In the transmission file, you can include prenotifications for pledges and recurring gifts and requests for live transactions, as long as the prenotifications and requests for live transactions are for different pledges or recurring gifts. You cannot process a prenotification and live transaction for the same payment in the transmission file.

On the Generate Prenotifications page, you manage the prenotification processes in your database. To access the Generate Prenotifications page from Revenue, select EFT. On the EFT page, select Generate prenotifications.

Under Prenotification processes, the prenotification processes in the database appear. For each process, you can view its name, description, selection, and financial processing date. You enter this information when you add the prenotification process to the database. To update the information that appears in the grid, select Refresh on the action bar.

Depending on your security rights and system role, you can select the double arrows beside a prenotification process to start, edit, or delete it.

Note: When you start a process, the program generates output based on the sites to which you have access.