Add an Occurrence Screen

Job

When you add or edit the job occurrence from an event record, this field appears. Search for and select the job to which the occurrence applies.

Occurrence name

Enter a name for the occurrence. Be sure to enter a unique name to distinguish this occurrence from others in your database.

Estimated value

Enter the estimated hourly value of the occurrence, such as the hourly wage an employee would receive to perform the job. By default, the estimated value entered for the job appears.

The program uses this value to calculate the estimated value of the work the volunteer fulfills, per the time sheets for the volunteer. On the volunteer record, the General tab displays an estimated value of the volunteer over the lifetime with your organization and for the current year.

Volunteers needed

Enter the total number of volunteers needed to fill this occurrence of the job.

Comment

Enter any additional information about a job occurrence.

Type

Select the frequency at which the job occurs.

If this job occurrence is necessary only once, select One time. If this job occurrence must be completed multiple times, select Recurring. If the job occurrence recurs but has no fixed start or end date and times, select Ongoing.

When you add a job occurrence for an event, you cannot select an Ongoing frequency.

Start date and End date

For a one time or recurring occurrence, these fields appears. Enter the dates volunteers begin and complete the job. For a recurring occurrence, enter the month, day, and year.

Start time and End time

Enter the times at which volunteers begin and complete the job.

Day of week

For a recurring occurrence or an ongoing occurrence, select how frequently the job occurs each week, such as every day or weekends.

Department

Select the department at your organization that requires the occurrence. Your system administration configures the selections available in this field.

Location

Select the location where the occurrence takes place. Your system administration configures the selections available.

Event

When you add or edit the job occurrence from a job record, this field appears and is enabled when you select a frequency type of One time or Recurring. If the occurrence supports an event at your organization, search for and select the event to which the occurrence applies.

On the record of the event, the occurrence appears on the Job Occurrences tab.

Site

If your organization uses site security, to restrict the occurrence to a specific site, select the site to access the occurrence.