Add a disbursement format

1. From Treasury, select Disbursements. The Disbursements page appears.

2. Select the Formats tab.

3. Select Add on the action bar. The Add a disbursement format screen appears.

4. Enter a name and description to identify the disbursement format. The name and description you enter here will appear in the Disbursement formats grid on the Disbursements page.

5. In the Payment method field, select “Check,” Electronic funds transfer,” or “Bank draft.”

6. In the Layout template field, select the magnifying glass and use the Disbursement Report Search screen to locate the template. For information about the fields on the Disbursement Report Search screen, see Disbursement Report Search Screen.

   Note: For more information about disbursement reports, see Layout Templates.

7. In the Type field, select “Pre-printed stock” or “Blank stock.”

8. If your check stock has pre-printed numbers on it, select Pre-numbered stock.

9. If you select Pre-numbered stock, from Print disbursement number, select whether to print disbursement numbers.

   Note: If you do not select Pre-numbered stock, the program prints disbursement numbers. Print disbursement number is always selected.

10. In the Print order field, select how to order the checks. You can select “Payee” or “Disbursement amount.”

11. Select whether to order checks in ascending or descending order by your choice in the Print order field.

12. On the Check stub format tab, select how to sort the transactions on the check stub. Your choices include “Transaction number” and “Transaction date.” You can also select to display the transactions in ascending or descending order.

13. In the Print options frame, select what you want to print on the check stub.

    • Select Print customer number on the check stub to have the customer number, as it appears on the vendor record, print on the check stub.

    • Select Print a logo on the check stub to have a logo print on the check stub. Select Choose file to browse to the saved logo file you want to use. Valid file types include *.bmp, *.gif, and *.jpg.

14. Select the Check format tab. The Check format tab appears.

15. In the Blank paper check print options frame, you can define what prints on blank paper checks.

    • Select Print Transit ABA number on the check to have the ABA number print on the check. The ABA number is supplied by your bank.

    • Select Print organization name on the check to have the organization name print on the check. If you select this option, enter the organization name as you want it to appear on the check.

    • Select Print messages on the check to add messages to blank paper checks. If you select this option, you can enter your message in the Message 1 and Message 2 fields.

    • Select Print a logo on the check to have your logo or the bank’s logo print on the check. Select Choose file to browse to the saved logo file you want to use. Valid file types include *.bmp, *.gif, and *.jpg.

16. Select Save. You return to the Disbursements page.