Add a miscellaneous payment

  1. From the Treasury page, select Add a miscellaneous payment. The Add a miscellaneous payment screen appears.

  2. In the Deposit field, enter the deposit you want to associate with the payment. Select the magnifying glass to access the Deposit search screen. This field is not required, and appears only when you add a miscellaneous payment from the Treasury page. If you add a miscellaneous payment directly from a deposit, the miscellaneous payment is associated with that deposit automatically.

  3. When your organization configures multiple general ledger account systems and you have rights to work with multiple account systems, the Account system field appears and displays the default account system. In this field, select the system you want to use with this miscellaneous payment.

    Note: We recommend each site in your organization be associated with one general ledger account system.

  4. In the Amount field, enter the amount of the payment.

  5. When Multicurrency is enabled in your system, the Currency button appears. Select this button to select the currency of the miscellaneous payment. For more information about Multicurrency, refer to Multicurrency.

  6. In the Payment date field, enter the date you acknowledge the payment in the system.

  7. In the Post status field, select “Not posted” or “Do not post.”

  8. In the Post date field, use the calendar to select the post date.

  9. In the Reference field, enter a payment identifier. This text appears in the deposit record’s payments grid and deposit report.

  10. In the Payment method field, select the payment method from the drop-down menu. Your choices include “Check,” “Cash,” “Credit card,” or “Other.” Additional fields associated with the payment method appear depending on your selection.

    • If you select “Cash,” enter any special codes and dates used to track the payment in the Reference date and Reference numbers fields.

    • If you select “Check,” enter the check number and date.

    • If you select “Credit card,” enter the cardholder’s name, the last four digits of the credit card account number, type of credit card used, the credit card’s expiration date, and the authorization code.

    • If you select “Other,” select the payment method used in the Other method field, such as “Wire Transfer.” Your system administrator configures the selections available in the Other method field. In the Reference date and Reference number fields, enter any special codes and dates used to track other forms of payment methods.

  11. Select Save.