Run the Deposit Process

  1. From Treasury, under Processing, select Create deposits. The Run deposit process screen appears.

    Note: If your organization implements site security, when you select Create deposits under Processing, the Create Deposits page appears. From this page, to access the Run deposit screen, select a deposit process and select Start process on the action bar. You can also access the Run deposit screen directly from the deposit's process page. From a deposit's process page, under Tasks, select Start process.

  2. In the Payment dates up to field, select to include transactions based on a specific time frame. For example, when you select "Yesterday," the process includes transactions made prior to and including yesterday's date. When you select "Specific date,” the Date field is enabled.

  3. In the deposit templates grid, select deposit templates you want to include in the deposit process. For each deposit template, you can view the associated bank account, revenue sources, and payment methods.

    As you select deposit templates, the Conflicting templates column displays any template that conflicts with a template you select. You can only select each payment method once for each revenue source for a deposit template process.

    Note: With Multicurrency, the Currencies column appears and displays the amount in transaction currency. Currencies are associated with the account system for the bank account specified for the deposit template. The program considers a deposit template's currency when determining if template conflicts exist during the create deposit process. For example, two deposit templates cannot share the same settings for revenue source, payment method, and currency when running the create deposit process.

  4. In the Deposit date field, select a date to associate with the deposit.

    When you select "Specific day," the calendar field is enabled. Select this field to select a date.

  5. Possible number of deposits displays the number of deposits the program could create based on the number of deposit templates you select.

    This number can change based on the option you select in the Deposit date field. For example, when you select "Payment date" in the Deposit date field, the possible number of deposits displays the number of deposit templates multiplied by the number of payment dates.

  6. To create the deposits, select Start. Once the process completes, the Deposit Process page appears. For information about the Deposit Process page, refer toView Deposit Process Information.

    Note: If you do not implement site security, the program uses the selections you make on the Run deposit process screen as defaults for the next deposit process.

    Warning: If a payment in a deposit process is associated with a payment method or revenue source (and currency, if your organization implements Multicurrency) that is not defined in a deposit template, a message appears letting you know the deposit process cannot run. You must assign the payment method or revenue source to an existing deposit template or create a new template that includes the payment method or revenue source. For more information about how to add a deposit template, refer toConfigure Deposit Templates.