Payment Processing

With School Website System, users can make credit card payments on event registration forms, on giving forms, and when placing an order in the store. With Enrollment Management System, prospective families can pay by credit card when they submit an application form. 

You must use a payment gateway to automatically process credit card transactions. If you want to use different accounts for various forms, you can enter multiple accounts. Each account must first be created with the payment gateway.

Note: At this time EFT payments are not supported, payments via ACH are supported.

Enter the account information for your payment gateway when you configure payment processing.

  1. Select Core.

  2. Select Settings.

  3. Select Payment settings.

  4. You might need to also select which type of payment processing form to configure.

  5. Select Add new account.

  6. Then select the payment Gateway.

  7. Enter the details required for the specific gateway and your account. 

  8. Save when finished.

    Note: When a site visitor manually cancels a payment, only basic payment data is captured. But when the gateway declines a transaction, managers can see more detailed information.

Based on the gateway you select, you'll need to enter addition data to configure payments:

Blackbaud Merchant Services (BBMS) is a payment gateway that caters exclusively to non-profits. It supports credit cards, EFT, and recurring gifts. 

  • Active - Select this to activate the account so it can be used with event registration forms, giving forms, online application forms, contracts and/or with the store.

  • Account Login - Enter the login name from your payment gateway account (this will be provided by the payment gateway).

  • Password - Enter the password from your payment gateway account (this will be provided by the payment gateway).

  • Description - Enter a unique name for the account (e.g. Capital campaign account, Annual fund account, Alum events account). 

    You need to setup a Blackbaud Payment Services account and a Blackbaud Merchant Services account before activating that payment type on your forms. If you are plan to enable recurring gifts for a giving form, you will be able to monitor these using the Recurring payments (Do this from School Website , Content, Recurring payments.)

Authorize.Net is a payment gateway that supports credit cards, EFT, and recurring gifts. You must use their Automated Recurring Billing (ARB) product to enable recurring gifts.

  • Active - Select this to activate the account so it can be used with event registration forms, giving forms, online application forms and/or with the store.

  • ARB installed (Giving only) - Select this if you are using the ARB product to accept recurring gifts. Authorize.Net requires the use of their ARB product to support recurring gifts.

  • Account Login - Enter the login name from your payment gateway account (this will be provided by the payment gateway).

  • Password - Enter the password from your payment gateway account (this will be provided by the payment gateway).

  • Description - Enter a unique name for the account (e.g. Capital campaign account, Annual fund account, Alum events account). 

    Your API Login ID and Transaction Key can be used for this authentication. You may obtain this information by logging into Authorize.Net and clicking on the Account tab at the top of the screen.

IATS is a payment gateway and merchant account that supports credit cards and EFT. IATS supports recurring monthly gifts but does not currently support annual recurring gifts.

  • Active - Select this to activate the account so it can be used with event registration forms, giving forms, online application forms and/or with the store.

  • Account login - Enter the login name from your payment gateway account (this will be provided by the payment gateway).

  • Password - Enter the password from your payment gateway account (this will be provided by the payment gateway).

  • Description - Enter a unique name for the account (e.g. Capital campaign account, Annual fund account, Alum events account). 

    Please ensure that you have set-up an ACH/EFT account with IATS before activating that payment type on your forms. If you are going to enable recurring gifts for a giving form, be sure to enter the account login ending in 01 instead of the account login ending in 99.

Diamond Mind is a third party partner that provides electronic payment services for independent schools. They support both Authorize.Net and Network Merchants. This payment gateway supports credit cards, EFT, and recurring monthly and annual gifts. To accept recurring gifts, the Diamond Mind account must have Recurring/Installment Billing permission.

Tip: You might not see Diamond Mind as a payment gateway option in for payment processing task. Instead, select either Authorize.Net or Network Merchants (depending on the gateway you have opted to use).

Username and password credentials are required for EFT processing. API Key is required for credit card processing.

  • Active - Select this to activate the account so it can be used with event registration forms, giving forms, online application forms and/or with the store.

  • Account login - Enter the login name from your payment gateway account (this will be provided by the payment gateway).

  • Password - Enter the password from your payment gateway account (this will be provided by the payment gateway).

  • Description - Enter a unique name for the account (e.g. Capital campaign account, Annual fund account, Alum events account).

  • We recommend you create a new User ID through NMI with API Access and Permission Only. To accept recurring gifts, the Diamond Mind account must have Recurring/Installment Billing permission.

Sage payment solutions is a payment gateway and merchant account that supports credit cards, EFT, and recurring monthly and annual gifts.

  • Active - Select this to activate the account so it can be used with Event Registration forms, Giving forms, Online Application forms and/or with the Store.

  • Recurring payments (Giving only) - Select this if you are accepting recurring gifts.

  • Recurring group ID (Giving only) - Specify which Recurring Group from your Sage virtual terminal you would like to use for recurring gifts. A Recurring Group must be set up in your virtual terminal in order to process recurring transactions.

  • Account Login - Enter the login name from your payment gateway account (this will be provided by the payment gateway).

  • Password - Enter the password from your payment gateway account (this will be provided by the payment gateway).

  • Description - Enter a unique name for the account (e.g. Capital Campaign Account, Annual Fund Account, Alum Events Account).

    Please be sure your account has been configured properly with Sage Payment Solutions if you plan to accept recurring gifts. Your Merchant ID and Merchant Key can be used for this authentication.