Course overload fees

Use Course overload fees to charge students an extra fee when they exceed a specified credit count. Differentiate the course overload fee by degree type (e.g., undergraduate vs. graduate) or charge a single per credit rate for all students.

Course overload fee rules that are currently active appear under Course overload fee.

To get started, select Edit under Course overload fee:

Enter a credit range that students must be in to incur the course overload fee.

Note: A maximum credit count is not required. For example, you could simply enter a minimum (e.g., 21), and have credit counts that exceed that threshold to incur the course overload fee.
Select either:

One per credit rate for all students:
Have a single, static charge amount applied to all students who exceed the course credit threshold.

Multiple course overload rates based on the degree type of each student:
Have a variably driven amount that is determined by students' degree type (e.g., a different amount for an undergraduate vs. a graduate).
Enter the charge comment to identify the fee purpose.
Under Course Overload Fee amounts, if you selected:

One per credit rate for all students:
Enter the Course Overload Fee per credit.
Multiple course overload rates based on the degree type of each student:
Select a Degree type from the dropdown and then enter the Per credit overload amount to apply the overload fee for that degree type.

Determine when and how the charge posts to the general ledger:
- All upfront when the student is charged:
  The full balance of the charge is collected at the moment the charge is recorded.
- When the charge or portion of the charge is due:
  The collection date is deferred to the a date inscribed in a payment plan. The payment plan will determine the amount and time due.
- Each month on:
  The tuition balance will be divided by the inputted number of months from the start month and day.
Determine how tuition should distributes in the general ledger:
1. a single set of GL accounts
  
  Define the GL accounts that tuition posts to for all grade levels. Enter the account number, description, and the percentage of the allocation.
2. different GL accounts based on grade level
  If selected, choose the grade range to impact. For example, if you want certain transactions to posts to the accounts for lower school tuition, you could differentiate between school-level specific accounts.
Select Save.