LMS Roles & Responsibilities

Note: Click here for information on how to edit/manage roles.

Roles are assigned to users to establish which administrative tasks they can maintain. Within Academics, there are several roles:

  • Academic Group Manager

  • Activity Group Manager

  • Advisory Group Manager

  • Athletic Group Manager

  • Community Group Manager

  • Dorm Group Manager

  • Gradebook Manager

When at least one of the above roles has been assigned to a user, s/he will be able to access the Academics menu and the tasks associated with the assigned role(s).

Academic Group Manager

Academic Group Managers are responsible for initially setting up courses and sections and then overseeing their ongoing maintenance. They are also responsible for managing student class enrollment.

  • Initial Setup

    • Enter departments and courses

    • Create course sections

    • Enter assignment types and faculty types

    • Enter buildings and blocks

    • Assign faculty and students to sections

  • As Needed

    • Assist faculty with publishing content to their sections

    • Create new and inactivate old courses

    • Add and drop students

    • Generate reports

  • Annually

    • Help ensure proper setup of academic terms

    • Migrate sections, faculty, etc. to the upcoming school year

  • Director of Curriculum

  • Dean of Students

  • Academic Technology Manager

  • Director of Technology

  • Dean of Faculty

  • Technology Coordinator

  • Dean of Academics

  • Registrar

  • Technology Integrator

Activity Group Manager

Activity Group Managers are responsible for the initial setup of “activities and sections”, and then overseeing their ongoing maintenance. They are also responsible for managing student enrollment.

  • Initial Setup

    • Create activities and sections

    • Enter buildings and blocks

    • Enter activity leader types

    • Assign activity leaders and students to sections

  • As Needed

    • Assist activity leaders with publishing content to their sections

    • Create new and inactivate old activities

    • Add and drop students

    • Generate reports

  • Annually

    • Help ensure proper setup of activity terms

    • Migrate sections, activity leaders, etc. to the upcoming school year

  • Director of Curriculum

  • Dean of Faculty

  • Technology Coordinator

  • Director of Technology

  • Registrar

  • Technology Integrator

  • Dean of Students

  • Academic Technology Manager

Advisory Group Manager

Advisory Group Managers are responsible for initially setting up advisories and sections and then overseeing their ongoing maintenance. They are also responsible for managing student enrollment.

  • Initial Setup

    • Create advisories and sections

    • Enter buildings and blocks

    • Enter advisor types

    • Assign advisors and advisees to sections

  • As Needed

    • Assist advisors with publishing content to their sections

    • Create new and inactivate old advisories

    • Add and drop students

    • Generate reports

  • Annually

    • Help ensure proper setup of advisory terms

    • Migrate sections, advisors, etc. to the upcoming school year

  • Director of Curriculum

  • Dean of Students

  • Academic Technology Manager

  • Director of Technology

  • Dean of Faculty

  • Technology Coordinator

  • Dean of Academics

  • Registrar

  • Technology Integrator

  • Learning Services

Athletic Group Manager

Athletic Group Managers are responsible for the initial setup of teams and overseeing their ongoing maintenance.

  • Initial Setup

    • Create teams

    • Enter opponents and locations

    • Add team and practice schedules

    • Assign coaches and students to teams

  • As Needed

    • Assist coaches with publishing content to their teams

    • Update team and practice schedules

    • Add scores and highlights

    • Generate reports

  • Annually

    • Help ensure proper setup of athletic seasons

    • Migrate teams, coaches, etc. to the upcoming school year

  • Athletic Director

  • Dean of Students

  • Academic Technology Manager

  • Director of Technology

  • Technology Integrator

  • Technology Coordinator

  • Registrar

  • Athletic Admin Assistant

Community Group Manager

Community Group Managers are responsible for initially setting up Communities and then overseeing the ongoing maintenance of them.

  • Initial Setup

    • Create Communities

    • Assign members and leaders

  • As Needed

    • Assist Community leaders with publishing content to their pages

    • Approve Communities (if applicable)

  • Annually

    • Update members and leaders

  • Director of Communications

  • Dean of Students

  • Director of Technology

  • Academic Technology

Dorm Group Manager

Dorm Group Managers are responsible for initially setting up dorms and sections and then overseeing their ongoing maintenance.

  • Initial Setup

    • Enter dorm buildings and rooms

    • Create dorm sections

    • Enter dorm supervisor types

    • Assign dorm supervisors and residents

  • As Needed

    • Assist dorm supervisors with publishing content to their sections

  • Annually

    • Help ensure proper setup of dorm terms

    • Migrate sections, dorm supervisors, etc. to the upcoming school year

  • Director of Residence Life

  • Dean of Students

  • Director of Technology

  • Academic Technology

Gradebook Manager

Gradebook Managers are responsible for establishing the initial gradebook parameters and assisting faculty with their grade books.

  • Initial Setup

  • Create marking periods

  • Establish the access for constituents to view grades

  • Enter letter grade scales

  • As Needed

  • Assist faculty with their grade books

  • Generate reports

  • Annually

  • Migrate marking periods and grade access to the upcoming school year

  • Director of Curriculum

  • Dean of Students

  • Academic Technology Manager

  • Director of Technology

  • Dean of Faculty

  • Technology Coordinator

  • Dean of Academics

  • Registrar

  • Technology Integrator