Class Registration Setup

Class registration allows institutions to set up their schedule and then have their students choose which classes will work for them. Online signup managers can set up different enrollment periods for each term or session for specific student populations based on student classification or a list.

Note: Class registration is not the same as Course requests. If you are looking for information on how to setup Course requests, see Course requests settings.

Online signup managers can access Class registration setup through the following steps:

  1. From the Academics persona, select Scheduling.

  2. Select Course selection and schedules.

  3. Choose Course request setup.

Online signup managers can select between the following Scheduling methods:

  • Allow students to enroll in classes - will allow you to continue to set up class registration.

  • Allow students to request courses - will allow you to set up Course requests.

Specify how to handle the following registration exceptions under Exceptions to communicate:

  • Has already taken the course

  • Lacks prerequisite

  • Assigned to a different classification than the course

    • You have the following options available:

    • Ignore: students will be able to register for the course regardless of the exception.

    • Show message: student will be able to register for the course, but a message will be provided warning them of the exception.

    • Hide course from course list: students will not see the course to register for it.

In the available text box, you can add notes to students which will display on the Class enrollment screen when they sign up for their courses. This could include how many classes they should sign up for, a reminder about when Class registration closes, to provide contact information for who they should contact if they need help, or anything else your college would like to relay to students while they are registering. Select Displayed in order for this to appear for students.

In the available text box, you can add a confirmation text which will appear for students after they submit their selected courses. This could be a simple congratulations text or instructions on what they should do next. Select Displayed in order for this to appear for students.

Under Term settings, you can establish signup periods for specific student populations by term. You can create populations based on Classifications, Lists, and/or a combination of both Classifications and Lists. Once a student population is created, it cannot be changed but the term settings for the created population can be changed at any time.

Tip: If a student is in multiple populations, the system will look at the Max credits for each population and the student will have access based on whichever population has the lowest number of Max credits. If the Max credits are the same, it will look at the Signup begin date.

  1. Select Add student population.

  2. From the drop down, select either:

    • Classification: if selected, use the drop down to select the classification you would like to setup.

    • List: if selected, select Open then select the list from the ones available.

      Note: This function only works with SKY Lists. This will not pull up Advanced or Basic lists.

  3. Enter in the following information:

    • Signup begin date/time

    • Signup end date/time

    • Max credits

Once term settings have been set up, they can be edited in bulk by term. To do this:

  1. Select Bulk edit for the term.

  2. Select populations the changes will be applied to.

  3. Enter in the changed information.

  4. Select Apply.

Once a new population is added, you can copy an existing populations term settings by:

  1. Use the context menu to select Copy values from another population.

  2. Use the drop down to select the population you would like to copy the term settings from.

  3. Select Save and close.

You cannot currently copy term settings across terms.

If you ever need to remove the term settings for a specific population, use the context menu to select Remove this population. Once a population is removed, you will need to manually add it back. There is not currently a way to remove populations in bulk.