Departments

Departments are used to organize courses and employees. They can be added manually or imported using the Data import process.

The Departments page can be fully customized using the Filter and Columns options to change what results display. There is a search option if you’re looking for something specific, and the Departments list can be exported into a csv file using the Export option.

Tip: For a visual overview of Departments, make sure to watch our video!

Once the departments are entered, and employees have been associated with their appropriate departments, select View faculty from the context menu next to the class you want to adjust to select the department chair. Managers can also define which blocks teachers are available for per School Level.

When you're ready to create courses for your departments, see Courses.

Note: Note: This topic page covers the setup process for departments. For more information about the course request process for students and advisors, see Course Request Settings and The Course Requests Guide.

  1. Select Academics, Scheduling, Course selection and schedules, and then Departments.

  2. From the list view, select +New.

  3. A new modal appears with fields to fill out:

  4. Required Fields:

    • Name – This is the name of the Department that will appear.

    • Type – Denotes whether this is an Academic or Non-Academic (Athletics, After School, etc.) department

    • School Level – Which school level should this Department be available for?

    • Schedule Preference - Enter a number from 1-10 to determine that department's prioritization when being scheduled. Courses within departments with lower numbers (ex. 1) are prioritized, and thus scheduled, before departments with higher numbers (ex. 2). This preference impacts the Class scheduling order found under Generate master schedule.

  5. Non-Required Fields

    • Active – Leave unchecked to mark the Department as inactive.

    • Sort Order - You can determine the order in which the departments will be listed in reports and on curriculum pages.

    • Publish to Front End - This determines if the department is pulled into system reports by default

    • Description - Enter a department description that will appear on curriculum pages

  6. When you’re finished, select Save to be taken back to the Departments list, where your new addition will appear. Alternatively, select Save and add another to create another new Department, or Cancel to go back without saving anything.

Using the context menu next to the Department in the list, select Edit to change any of the information about it. Select Save once the changes have been made to update the Department.

A quick way to make a Department inactive without having to first go into the Edit menu is by using Inactivate. Using the context menu next to the specific Department, select Inactivate.

Note: Selecting Inactivate will remove it from this list completely as the Department page filters Active ones only by default. Remove or edit the filter to include Inactive options to see the full list.

If needed, you can delete courses that are not offered and do not have students or grades (scores) associated with them. Courses in use are locked and can't be deleted.

  1. Locate the course and using the context menu for it, select Delete. A confirmation message appears.

  2. Select Delete to delete the course or Cancel to go back.