Enrollment Types

To see the four preset enrollment types in Academics, navigate to Scheduling, then select Schedule outline, then Enrollment types.

• Regular: The student can earn credit, all grades are possible, and attendance is taken. This is the default enrollment type.

• Audit: The student cannot earn credit, and attendance is taken. The student's grade will appear on grade reports and transcripts for this class according to the custom Grade translations you set.

• Independent study: The student can earn credit, all grades are possible, and attendance is not taken.

• Pass/Fail: The student can earn credit, and attendance is taken. Under this type of enrollment, the instructor can enter normal grades. You can customize the pass/fail grade threshold and set how these grades appear on grade reports and transcripts according to the rules you set in Grade translations.

To create a new enrollment type, follow these steps: 

1. In Academics, navigate to Scheduling, then select Schedule outline, then Enrollment types.

2. Select + Add enrollment type.

3. Enter a label in the Enrollment type field.

4. Under Credits, select whether a student with this enrollment type can earn credit or not.

5. Under Grades, select All grades possible if faculty can award all grades.

   • If you chose Earns credit on the previous step, you can select Translate grades to pass/fail settings to have grades appear on transcripts and grade reports according to the pass/fail settings you set in Grade translations.

   • If you chose Does not earn credit on the previous step, you can select Only certain grades from grade translation are allowed and then set how Audit grades will display in Grade translations.

6. Under Attendance, select whether faculty will take attendance for students with this enrollment type.

7. Select Use as default when enrolling students in classes if you would like to make this the default enrollment type. If you do not modify this setting, the default enrollment type is Regular.

8. Select Save.

To modify an existing enrollment type, select the triple dot icon (...) beside the enrollment type name, then Edit enrollment type. To delete it, select Delete enrollment type. To save the enrollment type but not offer it to students, select Mark inactive.

Note: When a school adopts Enrollment types, all previous enrollments are automatically converted to the Regular enrollment type. If the school has entered any grades or attendance data prior to adopting, the Regular enrollment type is locked and cannot be edited, deleted, or marked inactive. Going forward, any enrollment type will be locked once you enter grade report grades or attendance for a student with that enrollment type.

1. In Academics, navigate to Scheduling and select Course selection and schedules. Go to Student enrollment.

2. Use the filters and search bar to find the student whose enrollment you would like to modify. Select the Edit icon beside their name.

3. For any request with a section number chosen, select the triple dot icon and Edit enrollment type. Pick an enrollment type and then Save.

   Note: An enrollment type is locked once a faculty member has entered attendance or a grade report grade for a student. To edit the enrollment type, you must clear all of this data for the student.

1. In Academics, navigate to Scheduling and select Course selection and schedules. Go to Manage classes.

2. Use the filters and search bar to find the course you would like to modify. Select the triple dot icon (...), then Manage classes.

3. Pick the section you would like to modify at the upper left of the window, then scroll down to the Student heading.

4. Select the triple dot icon beside a student's name, then Edit enrollment type.

5. Pick the enrollment type and select Apply.

   Note: An enrollment type is locked once a faculty member has entered attendance or a grade report grade for a student. To edit the enrollment type, you must clear all of this data for the student. This means that all gradebook grades, grades, and attendance for student(s) for that class need to be removed/deleted. Only then will that enrollment type option will be enabled.

6. Select Save Section or Save & Close.

You can customize how grades will appear on grade reports and transcripts for the various enrollment types. To change these settings in Academics, go to Grades, Grading setup, then Grade translations. Make sure that the Group Type is set to Academics.

Select Edit pass/fail settings to change how grades from the Pass/Fail enrollment type will appear. The default setting is "P" for Pass and "F" for Fail. Select Save & Close.

Note: The Pass/Fail settings will apply to the default Pass/Fail enrollment type as well as any new enrollment types you create with the same configuration (i.e., Earns credit, Translate grades to pass/fail settings).

To enable Audit grades to appear on grade reports and transcripts, select the Edit icon next to one of the active grade translations. At the bottom of the window, select Add another grade, then use the drop-down menu on the new row to set the Grade type to Audit.

The Grade label is what will display on grade reports and transcripts, and it can contain up to 7 characters. (The Abbreviation will only display if you select Translate score on output in the Grade Category options when using assessment grading.)

Select Save & Close when you are finished.

For more information about grade translations, see Create a Grade Translation .