Grant Awards

1. From the persona menu, select Academics.

2. Search for the student using People Finder.

3. Select the appropriate School Year at the top right of the profile.

4. Next, select Performance and a section for Awards will be listed. Select + Add Award to create a new entry for this student.

5. Select the appropriate School year, Term and Award.

6. Enter the Date when the award should be granted in the format MM/DD/YYYY (optional).

7. Enter additional Comments that can appear on a student's transcript alongside the award (optional).

8. Select Save & Close or Save & Add Another.

As an Award manager, you can grant awards to one or multiple students at a time via Manage awards.

1. From the persona menu, select Academics.

2. Go to Grades and select Grades management.

3. Open the Manage awards tab.

4. Select Record award.

5. Select the School year and Term to grant the award.

6. Select the Student(s) to award, then select the name of the Award.

7. Enter the Date conferred and Comment to display alongside the award on transcripts (optional).

8. When you are finished, select Save or Save and add another.

Award Managers can grant an award to a student or multiple students via the Overview tab in Grades management.

Note: The Overview tab is currently only visible to users with the Award Manager role.

1. Go to Academics.

2. Select Grades, then Grades management. The Overview tab will open by default.

3. Under Tasks, select + Record award.

4. Select the School year and Term to grant the award.

5. Select the Student(s) to award, then select the name of the Award.

6. Optional: Enter the Date conferred and Comment to display alongside the award on transcripts.

7. When you are finished, select Save or Save and add another.

Once an award has been recorded via either a student's profile or the Manage awards page, an Award manager can edit or delete the award.

1. From the persona menu, select Academics.

2. Go to Grades and select Grades management.

3. Open the Manage awards tab.

4. Find an award in the list and select the context menu  beside it. From here you have two options:

   • Edit: This allows you to change the Date conferred and Comment. Select Save when you are finished.

   • Delete: This deletes the award.

You can grant awards to students in bulk with a data import in Core. If, for example, your school has selected students to receive awards but would like to keep their selection a secret until after an award ceremony, one way to do that would be to place the awards in a spreadsheet to be imported after the ceremony.

To perform a data import, you will need to have access to the System tools in Core. If you do not have access, speak with a platform manager at your school.

1. From the persona menu, select Core.

2. Select System tools, then Data import.

3. Select Create import job.

4. Under Category, select Student. Under Import type, select Awards.

5. Give the import a Name (for example, "Spring 2028 Academic Awards")

6. Under File layout help, select View file layout help. Here you will see a list of required and optional fields (required fields are in bold) for importing awards by host_id or user_id.

   Select Detailed view to see a description of each field.

   Select Sample file to download a CSV spreadsheet file laid out with all of the necessary column headers for the import type. The spreadsheet will have filler text below the column headers; you can delete this text and replace it with values specific to your school.

7. Select X or Cancel to return to the Import menu.

8. Open the sample spreadsheet on your device, fill in the columns, and save the file.

9. Returning to the Import menu, under Upload files, either drag the completed spreadsheet onto the Drag a file here icon or click the icon to browse the files on your device.

10. Optional: Enter Comments about the import. These comments are for internal use and will be visible from the Data Import list.

11. Select Process now to begin the import.

To learn more, see the help topic Data Import .