SIS Roles & Responsibilities

Note: Click here for information on how to manage roles.

Roles are assigned to users to establish which administrative tasks they can maintain. Within the , there are several roles:

  • Attendance Manager

  • Award Manager

  • Comments Manager

  • Nurse

  • Grading Manager

  • Learning Profile Manager

  • Online Signup Manager

  • Schedule Manager

When at least one of the above roles has been assigned to a user, s/he will be able to access the onRecord menu and the tasks associated with the assigned role(s).

Attendance Managers

Attendance Managers are responsible for establishing the initial attendance parameters and then overseeing the ongoing maintenance of attendance records.

  • Initial Setup

    • Enter attendance and excuse types

    • Enable attendance for courses

  • As Needed

    • Record and manage daily attendance and absences

    • Assist faculty with taking attendance

  • Attendance

  • Receptionist

  • Dean of Students

  • Director of Technology

  • Division Assistant

Award Manager

Award Managers are responsible for establishing the initial award parameters and granting awards to students.

  • Initial Setup

    • Enter award types

  • As Needed

    • Grant awards to students

    • Recommended Trainings

    • Grading: Grade Analysis & Awards

  • Registrar

  • Dean of Students

  • Division Head

  • Division Assistant

Comments Manager

Comments Managers are responsible for establishing the initial official note parameters. They are also responsible for overseeing the monitoring teams and approving official notes.

  • Initial Setup

    • Enter comment types

    • Establish comment approval and publishing options

    • Create monitoring teams

  • As Needed

    • Approve comments

    • Write comments

    • Assist faculty and monitoring teams with writing and approving comments

  • Dean of Students

  • Registrar

  • Academic Technology Integrator

  • Director of Technology

Nurse

The Nurse role allows school healthcare providers to create nurse visit and health records. This role is granted through the employment record, and not through manage roles like other managerial roles. To be compliant with HIPAA, Platform Managers are not able to see the nurse tasks through impersonation. Nurses will access their manager tasks from the Faculty persona.

  • Initial Setup

  • Upload student medical data

  • Set up medical profile options - like vaccinations, medications, visit types, conditions, etc.

  • As Needed

  • Enter nurse visits

  • Run medical lists to extract information

  • Track student medications

  • Publish medical information to faculty, coaches, advisors, and activity leaders

  • School Nurse

  • Director of Health Services

Grading Manager

Grading Managers are responsible for establishing the initial grading parameters. They are also responsible for overseeing the ongoing setup and maintenance of grading events (i.e. progress reports, grade reports and transcripts).

  • Initial Setup

    • Create grade translations and grade categories

    • Create grade plans

    • Attach grade plan groups and transcript categories to courses

    • Create assessment grading periods (if applicable)

    • Build grade reports and transcripts

    • Establish grade report and transcript access

    • Complete historic transcript import (if applicable)

    • Create grade plan formulas (if applicable)

  • As Needed

    • Generate academic performance, grade reports, and transcripts

    • Record grades

    • Review grades

    • Assist faculty with grading

  • Registrar

  • Dean of Students

  • Director of Technology

  • Academic Technology Integrator

  • Division Director(s)

  • Principal/Headmaster

Learning Profile Manager

Learning Profile Managers are responsible for creating all learning profile (IEP) forms. They can also complete and approve the learning profiles.

  • Initial Setup

    • Create learning profile forms

    • Establish learning profile approval options

  • As Needed

    • Approve learning profiles

    • Complete learning profile forms for students

    • Assist Learning Profile Staff with completing learning profile forms

  • Learning Services Director

  • Dean of Students

  • Dean of Learning Services

Online Signup Manager

Online Signup Managers are responsible for establishing the initial online signup parameters and then overseeing the online signup process.

  • Initial Setup

    • Establish online signup dates

    • Enter an online signup policy

    • Establish the settings for recommendations, approval, requests and enrollment

  • As Needed

    • Approve online signup requests

    • Make recommendations

    • Enroll students

    • Assist constituents with the online signup process

  • Registrar

  • Dean of Students

  • Director of Technology

  • Academic Technology Integrator

Schedule Manager

Schedule Managers are responsible for establishing the initial schedule parameters and then overseeing the ongoing maintenance of the daily schedule. Schedule Managers also have access to Generate Schedules, which enrolls students in their classes.

  • Initial Setup

    • Create schedule sets

    • Enter predetermined vacation and holidays into the master calendar

    • Attach sections to the appropriate blocks

  • As Needed

    • Create schedule announcements

    • Adjust the schedule rotation

    • Cancel classes

  • Registrar

  • Division Head

  • Division Assistant

  • Director of Technology