Student enrollment

Schedule managers can manually schedule students in courses or adjust student enrollments that were previously generated by Generate Schedules.

To get started:

  1. Navigate to Academics.

  2. Choose Scheduling, then Course selection and schedules.

  3. Select Student enrollment.

Student enrollment records for the current school year are listed. Use the dropdown menus across the top of the page to modify which records are shown.

To edit student enrollment, select the pencil icon next to a student's name. If you need additional information on a particular student, select the student's name to view their contact card.

Note: This help topic covers student enrollment in the context of Academics, where it refers to class scheduling. If you are looking for help with enrolling new students at your school via the admissions process, see the Enrollment Management System help page.

  1. Select Filter.

  2. Customize the following filters:

    • Student
      View students by classification, gender, advisor, or boarding status.

    • Schedule
      View students by class section by selecting + Select values, choosing the sections, and then Select.

      Use the Status dropdown menu to view students by scheduling status:

      • Done

      • In progress

      • No section for required course

      • No space in requested course

  3. Select Apply filters.

    Note: Select X next to a filter to remove a filter. Select Filter, Clear all filters to remove all filters.

  1. Select Columns.

  2. Select columns to add, and deselect columns to remove.

  3. Select Apply changes.

Edit student enrollment displays all of the course selections a student has made, what class/section fulfills each specific request, and all other possibilities that could fulfill the request. Schedule managers can enroll a student in a class, add a request, view section information, find sections to fill empty times in the student’s schedule, and drop and transfer students from here as well.

  1. Select the pencil icon beside a student's name to open Edit student enrollment.

  2. Make sure you are viewing Academics enrollment (see options along the left side of the page). Review any existing course requests for the student. A variety of symbols indicate the student's current enrollment, scheduling conflicts, and other data. Select View legend to review the symbol definitions.

    • To remove a course request, select the triple-dot menu icon (...) beside it. Select Error to remove a request that was added in error, select Drop to drop a student request, or select Transfer to keep the request and move the student to a different section. Select Delete to remove the request and any record of the request.

      Note: Dropped courses will appear on a student's transcript if you select Include dropped courses on the Courses/Groups grid in the Transcript Builder. Faculty can retrieve Gradebook grades for any of their current students who were previously dropped or transferred by running the Grades - For Dropped Courses report directly from the class gradebook.

    • To add a request, select + Add request, then search for the course name and select it.

    • To change the order in which requests display on this page, select Sort and choose Courses (Ascending), Courses (Descending), Course preference (first - last), or Block (schedule order). You can also change the display of the Requested courses column by selecting Settings.

  3. To add classes to the student's schedule, select Find a section.

    • The top row displays the student's Current schedule. As you scroll down the page, this row will freeze in place to remain in view. If a student is enrolled in multiple courses in the same block, they will display side by side. Select the name of a course name in this row to see more details about it. Please note that the Current Schedule row will not update when you add enrollments on the rest of the grid.

    • Find the course and section in which you would like to enroll the student. If necessary, narrow down the displayed courses using the menu options under Starting in, With a department, With a grade level, Taught by, and In block. Select the section name or number to see details including the target size and current size of the class.

    • Select the checkbox next to the appropriate classes.

    • Select Enroll.

  4. You have three options to save your enrollments:

    • Select Save to save your changes and remain on the page.

    • Select Save and next to advance to the next student in your filtered view.

    • Select Save and close to return to the filtered list of students.

In Edit student enrollment, select Settings to modify the appearance of the grid.

Under Requested courses column display, choose one of the following:

  • Course name - Course code

  • Course code - Course name

  • Course code

  • Course name

When you select an option, you will see sample display text on the right. Select Save when you are finished.

In the Edit student enrollment dialog, seven different icons may appear on the schedule grid. You can review the definitions at any time by selecting View legend.

  • A green cell means the student is successfully enrolled.

  • A plus symbol indicates that other sections exist for this course.

  • An orange circle with a line through it indicates that the student has a conflict.

  • A full red circle indicates the specific class is full.

  • A half-full red circle indicates the class has met its target enrollment.

  • A question mark appears when a section identifier has not been entered.

  • Text inside of a cell represents a section identifier.