Create tuition and course fees

Calculate tuition as one flat rate, or multiple tuition rates based on student circumstances (e.g., board type, grade level classification).

To get started, navigate to Billing, Billing years, and select Tuition & course fees.

Add tuition fees

One flat rate for all students

Under Calculate Tuition using, select One flat rate for all students
Enter the Tuition amount per student.
Determine how the charge posts to the general ledger:

All upfront when the student is charged:
The full balance of the charge is collected at the moment the charge is recorded.
When the charge or portion of the charge is due:
The collection date is references the date inscribed in a payment plan. The payment plan determines the amount and time due.
Each month on:
The tuition balance divides by the inputted number of months from the start month and day.

Optional: Check whether fees should be posted to your deferred revenue account initially.
Determine how tuition distributes in the general ledger:
1. a single set of GL accounts
  
  Define the GL accounts that tuition posts to universally. Enter the Account number, Description, and the CR Percentage for the distribution. Add as many distributions as necessary, ensuring the CR Percentage between all distributions total to 100%.
2. a different set of GL accounts based on each student
  
  Associate general ledger accounts with different student circumstances.
  1. Select the criteria (e.g., Board type, payment plan) used to match students with distributions.
  2. Enter a Default GL account, which acts as a catch-all for instances when students do not match any other configuration; all non-matching student circumstances are associated with the Default GL account.
    
    For example, if you only mapped a particular payment plan to a certain GL account, students not associated with this particular payment plan would then be associated with the Default GL account.
  3. Create ranges and parameters using the previously selected criteria, and then define the Account and CR percentage for each distribution that aligns with the specific set of parameters. Select Add another distribution to add as many additional distributions as needed, ensuring the CR percentage between all distributions total to 100%.
  4. Select Add another set of criteria to associate student circumstances with another set of accounts, repeating as necessary
Select Save.

Multiple tuition rates based on each student

Under Calculate Tuition using, select Multiple tuition rates based on each student.
Determine which student circumstances (e.g., Board type, payment plan) account for tuition variations.
Customize the drop-downs for the different student circumstances and then enter a Tuition amount associated with that set of criteria.
For each calculation criteria variance, select Add another criteria row.

Tip: For example, creating a tuition rate that differs for students who live on campus.

Determine how the charge posts to the general ledger:

All upfront when the student is charged:
The full balance of the charge is collected at the moment the charge is recorded.
When the charge or portion of the charge is due:
The collection date is references the date inscribed in a payment plan. The payment plan determines the amount and time due.
Each month on:
The tuition balance divides by the inputted number of months from the start month and day.

Optional: Check whether fees should be posted to your deferred revenue account initially.
Determine how tuition distributes in the general ledger:
1. a single set of GL accounts
  
  Define the GL accounts that tuition posts to universally. Enter the Account number, Description, and the CR Percentage for the distribution. Add as many distributions as necessary, ensuring the CR Percentage between all distributions total to 100%.
2. a different set of GL accounts based on each student
  
  Associate general ledger accounts with different student circumstances.
  1. Select the criteria (e.g., Board type, payment plan) used to match students with distributions.
  2. Enter a Default GL account, which acts as a catch-all for instances when students do not match any other configuration; all non-matching student circumstances are associated with the Default GL account.
  3. Create ranges and parameters using the previously selected criteria, and then define the Account and CR percentage for each distribution that aligns with the specific set of parameters. Select Add another distribution to add as many additional distributions as needed, ensuring the CR percentage between all distributions total to 100%.
  4. Select Add another set of criteria to associate student circumstances with another set of accounts, repeating as necessary
Select Save.