Courses

After departments are set up, courses can be created manually or through data import. Once courses are created, they must be offered to associate them with a specific school year and term. Then class sections can be created manually, in bulk, or through data import.

You can add courses and review existing courses in Academics, Scheduling, Requests and schedules, Courses. From this view, select Columns or Filters to edit them as needed. Select a column header to sort the list by that field. There is a search option if you’re looking for something specific, and the Courses list can be exported into a csv file using the Export option.

Select a course to access the Course Details, including scheduling and grading information.

Tip: Check out our video for an overview of Courses.

  1. In Academics, select Scheduling, Requests and schedules, then select Courses.

  2. Select New

  3. Enter the following course information:

    • Title

    • Length: Enter the number of consecutive terms the course will run (e.g., a year-long course in a school year with two semesters will have a length of 2.)

    • School level: Choose the school level the course is associated with.

    • Sort order: Enter a number to determine the course display order within its departmental area. If multiple courses have the same number, they are sorted alphabetically.

    • Course code: Schools typically use this code to cross-reference the course with other databases.

    • Publish to website: Enable if the course should display on your school's public website.

    • Record attendance: Enable if attendance is taken for the course.

    • Department: Select the department(s) the course is associated with.

    • Grade level: Select the grade level(s) the course is associated with.

    • Description: Enter course description to display on curriculum pages.

    • Admin view only: (optional) Select Add another field to select an admin view only custom field for the course offering. When finished, select Done or Done and add another.

  1. When finished, select Save.

    Tip: Select the name of a course to view its Course Details.

  1. In Academics, select Scheduling, Requests and schedules, then select Courses.

  2. Select the context menu next to the course, then select Inactivate.

  1. In Academics, select Scheduling, Requests and schedules, then select Courses.

  2. Select Filters.

  3. Set Status to Inactive and select Apply filters.

  4. Select the context menu next to the course, then select Activate.

You can delete courses that are not offered and that do not have students or grades associated with them. Courses in use are locked and cannot be deleted.

  1. In Academics, select Scheduling, Requests and schedules, then select Courses.

  2. Select the context menu next to the course, then select Delete.

Copying a course creates a new instance of the course with "- Copy" added to the course name.

  1. In Academics, select Scheduling, Requests and schedules, then select Courses.

  2. Select the context menu next to the course, then select Copy.

  3. Edit the new instance of the course as needed.