Content Editor Access

Content editors can edit selected content categories; however, they can't create new categories or edit categories to which they do not have access. For example, if some users should only update the admissions events, then page managers can create content editors and grant them access only to the "admissions events" category.

Group content editors can edit specific content on section pages. For example, if some users should edit photos for the "varsity football" team or announcements for the "advanced chemistry", then page managers can create group content editors and grant them access only to those section pages. Group content editors then go to the section page to edit the content.

A platform manager can create content editors who only have access to specific content.

  1. Select Core.

  2. Select Security.

  3. Select Content editor access.

  4. Select the type of content that needs editors.

  5. Select Add content access group in the top right corner.

  6. Enter the Group name (such as "varsity football photo editors").

  7. Use the search to Find the appropriate users. Then select Add to group.

  8. Select an academic year.

  9. Depending on the nature of the content, you'll either

    • select the content type (such as events) and category (such as "admissions events") which the user should be able to access to edit.

    • select the group , section, or team (such as "varsity football") which the user should be able to access to edit. Then select the category or type (such as "football") which the user should be able to access to edit.

  10. Then select Add access.

  11. Select Save & exit.

A platform manager can view who currently has access to specific content and change who has access

  1. Select Core.

  2. Select Security.

  3. Select Content editor access.

  4. Select the type of content whose editors you want to review or change.

  5. Locate the group's row in the list.

    • To view the current members of the group, select the number of editors.

    • To delete the group, select Delete. Members of the group who had access to edit content will lose that access (unless they are members of another group that also grants them access).

    • To change who has access to edit content, select Edit.

  6. You can:

    • rename the group,

    • add to users to the group,

    • remove users from the group,

    • change which types of content users in the group can edit,

    • change which content categories users in the group can edit,

    • delete the group.

  7. Select Save & exit.

Content Editor Access

Content editors handle specific types of content for specific audiences and purposes. A platform manager determines this access, so the right people keep each part of your school's content current.

For example, give a volunteer access to edit photos for one athletic team, or let the admissions office update only their own events.

Types of Content

Select Core, Security, Content editor access. Then select the type of content that needs editors.

What Content Editors Can Edit

Each group's access covers specific content types, such as announcements, photos, or events. Your school defines its own content categories, and each category belongs to a content type.

For most types of content, you'll determine the level of access for each section. The group then edits only the content types you select.

Manage Editor Groups

After you select a type of content, you can:

  • Create a group, then choose its members and their access.

  • Edit a group to change its name, members, or access.

  • Delete a group when it's no longer needed.

  • Manage editors in bulk to update membership across several groups at once.

  • Export group or user details for use in a third-party spreadsheet application, such as Microsoft Excel.

Note: When a user becomes a member of a content editor group, they automatically receive the content editor role. See security roles. When you delete a user from a group, they can retain the security role but may lose access to the specific content, audience and purpose the group handled. If a user is a member of multiple groups, with different access, the user's access is the maximum based on all their groups. If a user is no longer a member of any editor groups, then the security role is automatically removed. These role changes are logged in the user's role history.

Tip: Consider including content policies and responsibilities in your school's Policies and procedures guide.