Student Schedule in Overview

If you would like to modify a student's enrollment or remove them from a class, select Edit enrollments. This will open the Student enrollment tab, where you can select the Edit button beside a student's name.

For more information, see Student enrollment.

Once you have generated a master schedule and student course requests have been entered, you can use Generate student schedule to assign students to courses according to a customizable list of priorities.

1. Select Generate student schedule.

2. Select the Terms and school levels to include.

3. Under Scheduling snapshots:

   • Choose whether to create scheduling snapshots of the master and student schedules

     Note: Click here for more information on schedule snapshots.

4. Under Information to schedule:

   • Choose to Clear student enrollments to remove existing student enrollments before the schedule is created.

   • Choose to Include alternate requests when necessary if you would like the system to schedule alternate requests when a student's first choice is unavailable.

5. Under Settings to follow:

   • Click and drag the listed criteria into the order of priority you would like to follow when generating the student schedule. To ignore one of the criteria, select the checkmark to remove it.

   • For the enrollment targets and room capacity restrictions, select Follow or Ignore.

6. Under Scheduling rules to follow, determine whether pre-established scheduling rules should affect student schedules. You have three options for each rule:

   • Follow: Generate Student Schedule will only schedule a student if all conditions of a rule can be met.

   • Try: GSS will schedule a student as long as some of the conditions of a rule can be met.

   • Ignore: The scheduling rule will no be followed when scheduling.

   For example, if you require students who take Algebra to take a complementary course in the following term (Geometry), then setting Follow for Linked courses would enforce the corresponding rule.

   Likewise, if you require certain courses to occur at the same time, you would set Follow for Tied courses. An example of a Tied courses might be an English course and a History course. Both, together, might make up an American Studies course, but are taught by individual teachers at the same time in the same room, block, and section. This solution would allow for this scenario to be automated, and for students to be enrolled in both courses accordingly.

7. Under Courses to include:

   • Select to include All courses or Selected courses based on specific criteria.

8. Under Students to include:

   • Select to include All students or Selected students based on specific criteria.

9. Select Generate when finished.

Note: Running into errors? Check for solutions using the troubleshooting guide, Troubleshoot Student Request Issues.

Under More actions, select View enrollments. This will open a new browser window with a grid of enrollment numbers for the academic year, school level, term, and schedule type as set by the four dropdown menus near the top of the screen.

Under More actions, select View master schedule. This will open a new browser window showing the master schedule for the academic year, school level, term, and schedule type as set by the four dropdown menus near the top of the screen.

You can organize this grid By student, By teacher, By course, or By room. Use the Find in this list search bar to search by the grid.

If you have generated a student schedule but grades have not yet been taken for students in the resulting courses, you can clear the entire schedule or a specific subset of that schedule.

Clearing student schedules will not clear the master schedule or delete any course requests.

1. Select More actions, then Clear student schedules.

2. Select the Terms and school levels to include when clearing the schedule.

3. Under Scheduling snapshots, select whether to create snapshots before and after clearing student schedules.

   Note: For more information, see Scheduling Snapshots.

4. Under Courses to include, select whether to clear All courses or Selected courses based on certain criteria from the dropdown menu.

5. Under Students to include, select whether to clear All students or Selected students based on certain criteria from the dropdown menu.

6. When you are finished, select Clear.

Once you have generated student schedules, select More actions, then View results to see what the newly created student schedules look like. Schedule managers can select statistics from this page to see more details and make adjustments.

Select View previous runs to see data about previously generated student schedules.

Select More actions, then Enroll group. This opens the Enroll group tab. For more information, see Enroll Students in Bulk .