Gradebook Rollover

Gradebook Managers and Platform Managers can roll over gradebook marking periods and grade access. Gradebook rollover must be run for each school level and it may only be run once per school level.

1. To do this, select Core, System tools, and then Master rollover.

2. Select the year from which you are copying the data, and then select the year to which you are adding the data.

3. Next, select View.

4. Then under Gradebook, select Run next to the appropriate school level.

5. Check to roll over gradebook Marking periods and/or Grade access.

6. Select Next. Then review the items included in the rollover.

7. Select Save & exit.

Gradebook Rollover

Gradebook and grading rollovers can be performed simultaneously in Grades management.

Use the rollover process to copy grading and gradebook settings from one school year to the next. Rollovers help ensure consistency across school years and reduce the need to recreate grading structures.

• Each school level allows one grading rollover per group type per school year.

• Each school level allows one gradebook rollover per school year for Academic groups.

• Use the gear icon to view a different school year.

• A green checkmark indicates rollover is complete for the group type and school level.

What is Included in a Grading Rollover

• marking periods and formulas

• grade reports

• academic performance

• grade averages

• course grading information

What is Included in a Gradebook Rollover?

Gradebook rollover is only available for Academic groups. They include:

• gradebook marking periods

• grade access

Important Rollover Order

If you plan to perform grading and gradebook rollovers separately, you must complete the gradebook rollover first. This ensures that marking period formulas that rely on gradebook grades roll over correctly.

Before You Begin

Grading rollover cannot proceed if marking periods exist in the destination (Copy to) school year.

• If no grades have been recorded, delete the manually added marking periods.

• After deleting them, restart the rollover process.

Perform a rollover

1. In Academics, select Grades, then Grades management.

2. Under Rollover, select Get started.

3. Select Copy previous.

   Note: To set up grading information from scratch, see Define grading setup for next year from scratch.

4. Under Copy from, select the Academic year you want to copy settings from.

5. Under Copy to, select the Academic year, School level, and Group type you want to copy settings to.

6. Select information to copy:

   • Grade groups, marking periods, grade columns, and formulas

     Note: Grading rollover cannot proceed if marking periods were manually added to the Copy to year. To proceed, delete the manually added marking periods (if grades have not been recorded), then perform the rollover.

   • Gradebook marking periods (Academic groups only)

7. Select Next.

8. On the Gradebook marking period dates tab, edit dates as needed.

9. Select Next.

10. On the Grading marking period dates tab, edit dates as needed.

11. Select Finish.

Once rollover is complete, you can edit gradebook and grading information in the new year as needed.