Clone Roles (Old Version)

This help topic describes the legacy interface for managing roles and tasks. A new interface is now available to all schools. To learn more and try it, see Roles and tasks (new version).

Platform managers can clone a role to assign it to a user, while omitting some of the tasks normally associated with the role. When you clone the role, you can omit some of the tasks from the original role. However, you can't add additional roles to the clone.

Review release notes regularly. When features are updated or added, the original role may gain new tasks. Existing tasks may gain new functionality (such as a new button on an existing screen). Review your school's clones to enable or disable tasks based on those updates to ensure the clone has appropriate access.

  1. Select Core.

  2. Select Security.

  3. Select Roles.

  4. Select + Create Role.

  5. Enter a Role name for the new role.

  6. Select an existing role that's similar to one you want to create.

    Clones of the platform manager can't impersonate non-clone-platform managers; they can't grant themselves additional security access.

  7. Then select Next.

  8. Select the navigation tasks to associate with the new role and select Next.

  9. To add members to the role, search for each user by selecting any combination of the following criteria in the "Enter Search Criteria" box:

    1. Role - Select from any of the Active roles listed.

    2. Grad year - Choose a specific Grad year or search using All.

    3. Search in - Choose from Last name, First name, Email, Maiden name, Business name, User ID, Host ID.

  10. Select the right arrows (>>) to add the users.

  11. Select Save & exit.

  12. If a user is currently working when their tasks or roles are changed, tell them to sign out and then sign back in to see the changes.

  13. We recommend describing new roles in your school's "policies and procedures" guide. If a role should be granted to additional users or removed from users at a later date, include this plan in your guide.

To limit directory results by school level, campus location (for a school with multiple campuses), or other groupings, we recommend you create a clone of the "friend" role for each desired grouping. Then add users to the appropriate role. Finally, create a new directory or edit an existing one to use the new roles.