Grade Average & GPA

Grading Managers can create grade averages to calculate students' GPA from academic grades recorded in a Create Grade Plans. These GPAs can be displayed on report cards ,Old Transcript Builder , and used to calculate Generate Academic Performance . There are three formulas that come standard, but most schools create their own formula which can be customized.

Grade averages need to be updated every year after grade plans have been created, in order for grades for the school year to be included in calculations.

To get started:

  1. From the persona menu, select Academics.

  2. Choose Grades then select Grading Setup.

  3. Select Calculations.

To add new grade average (GPA) calculations:

  1. Select Add grade average calculation.

  2. Under Formula, enter the following:

    • Name
      The title of the calculation

    • Status
      This should be Active if the formula is being used or Inactive if unused.

    • Formula
      Choose the parameters for the grade average formula

      Sum of ((GPA Equivalent and Report Card Grade (numeric equivalent) come from the Create a Grade Translation table. Weights come from respective Departments and Courses .) * Credits attempting, attempted, and earned come from present, past, and future credit attempts, respectively.) / Sum of Credits attempting, attempted, and earned come from present, past, and future credit attempts, respectively. Sum of Grades comes from the Numeric Equivalent in a Grade Translation table.

    • If calculations should Round up
      Choose the number of decimal places to round to

    • Include incomplete grades
      Check to include incomplete grades as a 0 in the grade average

    • Include grades entered as zeroes

    • If GPA points should be added
      Choose when the points will be applied to calculations

    • Addition of Extra points

  3. Select Next.

  4. Under School & grade levels, choose:

    • The School level(s) and School years to include

      Select Add another year for additional school years.

  5. Select Next.

  6. Under Grade plans:

    • Expand the school year and term for each school level to include

    • Select a grade plan

      Grade Plan Groups are broken down by Multi-term courses and single-term courses. If your Grade Plan Groups are organized by term length (for example, you have a Grade Plan Group that contains exclusively multi-term courses and a Grade Plan Group that contains Single term courses) then select the Grade Plans for the corresponding column. For example, your multi-term Grade Plan Group would have their Grade Plans added to the Multi-term course column in that row, and not the single term course column. If a Grade Plan Group contains both course length types, then add the Grade Plans to both columns in that row.

  7. Select Next.

  8. Under Types, choose:

    • Calculate

      • Term GPA - The GPA for that term. Can appear on report cards.

      • Year to date GPA - The GPA for the entire year. Can appear on report cards.

      • Cumulative GPA - The GPA for students' entire recorded academic career. Can appear on transcripts.

  9. Select Next.

  10. If any courses should not be included from GPA calculations, enter these under Excluded courses.

  11. Select Save and close.

To update existing calculations for the new school year:

  1. Edit the appropriate grade average.

  2. Make any necessary changes under Formula.

  3. Under School & grade levels, verify that the current school year is included.

    • Select Add another year if the current school year needs to be added

  4. Review Grade plans and Types.

  5. If any new courses should not be included from GPA calculations, enter these under Excluded courses.

  6. Select Save and close.