Disable/Enable User-Defined Fields and Values

When you disable a defined field or value, it no longer appears on any screens in the database. You cannot create new queries on a field a value that is currently disabled, nor can you add a disabled field or value to a custom report. You can still view disabled fields and values on screens where they already have data stored in them, and queries and reports that had the field or value added to them while it was enabled still use/display the existing data in the field or value. You can also re-enable a field that has been disabled.

1. From Management, click User-Defined Fields. The Edit User-Defined Field Categories page appears.

2. Click a category to select it. The Edit User-Defined Field Category page appears.

3. On the list of fields in this category, you can see if the field is enabled or disabled. To disable a field, click Enabled under the field. The label changes to Disabled, and the field appears grayed out.

4. To enable a disabled field, click Disabled. To see all disabled fields, click Show Disabled Fields under Tasks.

You can also disable and enable values on a multi-select or single-select defined field.

1. From Management, click User-Defined Fields. The Edit User-Defined Field Categories page appears.

2. Click a category to select it. The Edit User-Defined Field Category page appears.

3. Click the field for which you want to edit values. The Field screen appears.

4. The selection options for the field appear on the list. Under each option, you can see if a value is enabled or disabled. To see disabled values, click Show Disabled Values under Values.

5. To disable a value, click Enabled under the value. To enable a disabled value, click Disabled under the value.

6. Click Save and Finish to save your changes.