Billing Item Types

When you add a billing item, under Billing item type, select if the item is a Flat amount, Based on a rate or quantity, Product, Finance charge, Refund, or Sales tax.

Tip: You can't change the type after saving a billing item. If you need to change it, delete the record and add it again.

Enter the amount for the flat amount and determine if you want to allow other users to change the amount.

Select the measure unit and enter the quantity and price. Then, enter the number of decimal places to allow for the quantity and price.

You must enter between 0 - 7 for the quantity decimal and between 0 - 5 for the unit price. Be aware the number of decimals may impact invoice calculations. For example "0" decimal places for a unit that charges $3 won't change an invoice amount. However, "3" decimal places rounds a $3.506 charge to $3.51 for an invoice.

Tip: You can add, edit, and delete unit of measure values from Control panel, Fields and tables, Tables. Search for and select Unit of Measure, then add or update descriptions for each entry. For more information, see Manage Tables.

You can also determine if you want to allow other users to change the quantity and unit price.

Enter the amount for the product and determine when it's available for purchase. Next, enter the amount for the unit and enter the number of decimal places to allow for quantity and price.

You must enter between 0 - 5 for the quantity decimal and between 0 - 7 for the unit price. Be aware the number of decimals may impact invoice calculations. For example "0" decimal places for a unit that charges $3 won't change an invoice amount. However, "3" decimal places rounds a $3.506 charge to $3.51 for an invoice.

Tip: You can add, edit, and delete unit of measure values from Control panel, Fields and tables, Tables. Search for and select Unit of Measure, then add or update descriptions for each entry. For more information, see Manage Tables.

If you charge clients fees for late payments or for the cost of financing a debt over a period of time, you can create finance charge items to track the charges.

When you choose this billing item type, select whether you want the finance charge billing item to be Subject to finance and late charges.

A refund is a type of credit that is generally disbursed by printing a check payable to the client, or by applying the refund to another active charge. When you create a refund record, you associate the refund with a refund item. For example, if you refund part of a client’s payment because they paid more than they owed, you could create a refund item with the description “Refund of Overpayment”.

When you choose this billing item type, select whether you want to Allow refund check from Payables and which bank account you want to pay the refund from.

A sales tax item is a billing item charged to clients for purchasing certain taxable items designated by state and local law. If your organization must collect sales taxes on products you sell to others, you can create sales tax items and add them to the product record. Then, when you create a charge for the product or item, the sales taxes are calculated automatically and added to the charge.

When you choose this billing item type, select whether you want the finance charge billing item to be Subject to finance and late charges and then enter the entities. For more information, see the Billing Item Entities