What's New

Under Reporting, you can now run the Budget Adjustments and Budget Adjustments Journal reports in web view.

• Budget Adjustments report — Use this report to list adjustments to account, grant, and project budgets. This report includes original budget information with adjustments and final budget information.

• Budget Adjustments Journal report — Use this report to list adjustments to account, grant, and project budgets for a time period you select. It can include the dates adjustments were made and who made the adjustments.

After you add a report, you can view, edit, export, add to favorites, or delete as necessary.

For more information, see Budget Adjustments Report and Budget Adjustments Journal Report.

You can now rename your existing reports from the Reports list page in web view. To rename a report, select Rename from the menu.

Tip: You can also update the report description from the Rename report screen.

Note: Don’t see this yet? Purchase orders is currently in Limited Availability (LA) for some of our customers.

For some of you, you can now add and manage purchase orders from Financial Edge NXT. Purchase orders are used to track and manage order to outside organizations.

To add or view existing purchase orders, navigate to Payables, Purchase orders. You can also add and manage purchase orders for a vendor from their vendor record. For more information, see Vendor Record.

For more information, see Purchase Orders.

You can now manage General business rules for Fixed assets in web view. Business rules help you customize standard procedures and requirements to suit your organization.

To define General business rules, navigate to Fixed assets, Settings.

For more information about Fixed assets business rules, see Fixed Assets Business Rules.

To protect from downloading malicious content, we now automatically scan files for viruses when you add Attachments. As part of this enhancement, files you previously uploaded are also scanned for viruses. If we detect a potentially malicious file, we block it when we move the files to Treasury.

Tip: We recommend you remove blocked files from your local machine and contact your administrator.

You no longer manage attachment types for deposits in the database view because they moved to Settings in Treasury.

Use interfund entry sets to transfer activity between accounts in different funds and ensure distributions balance. You now add these from General ledger, Settings. For more information, see Interfund Sets.

Use distributions to determine the monetary amounts to allocate to accounts and projects. You can also select to distribute amounts to grants, transaction codes, and custom fields. For more information, see Distributions.

Tip: In Categories, you can create a default distribution to use when you add or edit misc payments.

• The Line column numerically identifies each "line" in the grid.

• Split information displays from the Split column.

When you access a split screen, the Account and Description information display in the header. This is for identification purposes.

• In the Custom fields column, select unique fields and enter comments to associate with the account. For more information, see Custom fields.

• To remove data in a specific distribution row, select the trashcan icon at the end of the row. If you need the information back, select Cancel for the add or edit screens. Don't save your changes.

  

To improve visibility and increase the use of misc payment categories, each category now has its own record. You continue to use them to group the revenue sources for misc payments for reporting purposes.

Note: These categories were previously saved as table entries.

After you save a category, return to the list of categories and add default distributions for misc payments. From the list of categories, select the one you need under Name. On the Distributions tab, select Add distribution. For more details, see Misc Payment Category Distributions and Distributions.

To improve audit tracking, Deposits also now goes through an approval process with users who have permissions to approve deposits before posting them to the general ledger. This enhancement impacts deposit statuses, which are now:

• Open

• Pending approval

• Approved

  Tip: You can't edit a deposit with an Approved status, but you can re-open it to make changes.

Deposits also include the following features.

• Before you begin working with deposits, review and set the new Approve deposits permission for users who can approve deposits. From Security, Roles, locate this permission in the Cash receipts role. For more details, see Review and set permissions.

  Note: When users approve deposits, they approve details such as bank account, ID and description, and associated misc payments. Approving deposits does not post misc payments to the general ledger. For details about posting, see Post payments for a deposit.

  Tip: The Cash receipts role will be renamed in a future release.

• To save time adding payments for a deposit, continue establishing payment default information for each new deposit.

• Under Needs attention, select Update stale deposits to quickly open deposits with Open or Pending approval statuses that haven't changed in 10 or more days. Review and decide whether to submit or delete them. For more details, see Stale deposits.

• From new or open deposits, import and create new payment records using a .csv, .xls, or .xlsx file. If needed, you can download initial templates, then add payment details and upload. After uploading, review each payment, make corrections, and finalize your import.

• To improve data integrity, you can no longer edit a posted deposit. To support this improvement, the Deposit search field for a payment doesn't return deposits with a Posted post status.

• You can void a posted deposit with an Open or Approved deposit status. When the deposit status is Approved, you must first re-open the deposit to void it.

  Note: When you re-open a posted deposit to void it, you can add attachments for the deposit but you can't edit anything else for it.

• From the deposit record's Overview tab, under Status, you monitor the deposit's projected versus actual amount and counts.

  

• From the deposit record's Overview tab, under Summary, ID displays the new deposit ID and Number displays the deposit ID from the database view. For example, Number 192 is from the database view and 07042 is the new ID.

  

Misc payments introduces a new design to increase data entry efficiency when entering bulk payments. A split form now handles adding both single and multiple payments. The new name - misc payments - helps identify the distinct difference between these revenue source payments (from a bake sale, for example) versus a receivable payment from a client.

Note: Misc payments replaces Cash Receipts in the database view. Going forward, you only access these records from Misc payments in Treasury. You no longer have access to them in the database view.

To add misc payments in bulk, select New misc payment at the top of the action hub page.

Tip: To add a single misc payment, select Payments under Related links. On the Misc payments tab, select New.

You can now void a misc payment from its record. When you do this, you enter a void date before saving to void the payment. If the misc payment's deposit status is Approved, you must first re-open the deposit to void the misc payment.

Previously, you had to void a deposit to void its misc payments.

Use Treasury Settings to customize your processes. Settings include business rules, table entries, and custom fields to help maintain efficient records, decrease data entry time, and optimize performance.

• You no longer manage table entries and custom fields from their previous location in the database view or the web view because they are not shared.

• Attributes from the database view are now custom fields. For more information, see Custom fields.

Bank accounts

Credit card accounts

eSignatures

More business rules