Add Asset Transaction

Note: Add acquisition only displays when the asset doesn't have an asset acquisition transaction.

1. From the Transactions list page, select Add a transaction.

2. In the Asset field, enter or search for the asset you want associated with the new acquisition transaction.

3. In the Type field, select "Asset acquisition."

4. Enter the Date and Amount for the acquisition transaction.

5. In the Post status field, select "Do not post" or "Not yet posted."

   Note: We recommend you select “Do not post” if the acquisition expense has already been recorded in Payables. This ensures the acquisition expense is not double posted.

6. Under Distributions, enter the debit and credit accounts for the acquisition distribution.

   Tip: To apply an account distribution set, select Apply account distribution set.

7. Next select the projects, classes, grants, and transaction codes for the distribution.

8. In the Interfund entry set field, select a set to balance the accounts if the debit and credit accounts aren't in the same fund. For more details, see Interfund Sets.

9. Under Attachments, you can upload or link to files you want attached to the transaction - such as images, PDFs, Word documents, Excel spreadsheets, and other files. For more information about media, see Attachments.

10. Select Save. To add another transaction, select Save and add another.

Note: You can't add Accumulated depreciation transactions if the asset has any period depreciation transactions, or if the asset does not have an acquisition transaction.

1. From the Transactions list page, select Add a transaction.

2. In the Asset field, enter or search for the asset you want associated with the new accumulated depreciation transaction.

3. In the Type field, select "Accumulated depreciation."

4. Enter the Depreciation date and Amount fields.

5. In the Post status field, select "Do not post" or "Not yet posted."

6. Under Distributions, enter the debit and credit accounts for the acquisition distribution.

   Tip: To apply an account distribution set, select Apply account distribution set.

7. Next select the projects, classes, grants, and transaction codes for the distribution.

8. Next enter any custom fields you want associated with the transaction. For information on how to add custom fields, see Custom Fields.

9. In the Interfund entry set field, select a set to balance the accounts if the debit and credit accounts aren't in the same fund. For more details, see Interfund Sets.

10. Select Save. To add another transaction, select Save and add another.

Note: You can't add year-to-date depreciation transactions if the asset has any period depreciation transactions, or if the asset does not have an acquisition transaction.

1. From the Transactions list page, select Add a transaction.

2. In the Asset field, enter or search for the asset you want associated with the new year-to-date depreciation transaction.

3. In the Type field, select "Year to date depreciation."

4. Enter the Depreciation date and Amount fields.

5. In the Post status field, select "Do not post" or "Not yet posted."

6. Under Distributions, enter the debit and credit accounts for the acquisition distribution.

   Tip: To apply an account distribution set, select Apply account distribution set.

7. Next select the projects, classes, grants, and transaction codes for the distribution.

8. Next enter any custom fields you want associated with the transaction. For information on how to add custom fields, see Custom Fields.

9. In the Interfund entry set field, select a set to balance the accounts if the debit and credit accounts aren't in the same fund. For more details, see Interfund Sets.

10. Select Save. To add another transaction, select Save and add another.

Note: You can't add an annual depreciation transaction if the asset does not have an asset acquisition transaction.

1. From the Transactions list page, select Add a transaction.

2. In the Asset field, enter or search for the asset you want associated with the new annual depreciation transaction.

3. In the Type field, select "Annual depreciation."

4. Enter the Depreciation date and Amount fields.

5. In the Post status field, select "Do not post" or "Not yet posted."

6. Under Distributions, enter the debit and credit accounts for the acquisition distribution.

   Tip: To apply an account distribution set, select Apply account distribution set.

7. Next select the projects, classes, grants, and transaction codes for the distribution.

8. Next enter any custom fields you want associated with the transaction. For information on how to add custom fields, see Custom Fields.

9. In the Interfund entry set field, select a set to balance the accounts if the debit and credit accounts aren't in the same fund. For more details, see Interfund Sets.

10. Under Attachments, you can upload or link to files you want attached to the transaction - such as images, PDFs, Word documents, Excel spreadsheets, and other files. For more information about media, see Attachments.

11. Select Save. To add another transaction, select Save and add another.

Note: You can't add a period depreciation transaction if the asset does not have an asset acquisition transaction.

1. From the Transactions list page, select Add a transaction.

2. In the Asset field, enter or search for the asset you want associated with the new period depreciation transaction.

3. In the Type field, select "Period depreciation."

4. Enter the Depreciation date and Amount fields.

5. In the Post status field, select "Do not post" or "Not yet posted."

6. Under Distributions, enter the debit and credit accounts for the acquisition distribution.

   Tip: To apply an account distribution set, select Apply account distribution set.

7. Next select the projects, classes, grants, and transaction codes for the distribution.

8. In the Interfund entry set field, select a set to balance the accounts if the debit and credit accounts aren't in the same fund. For more details, see Interfund Sets.

9. Under Attachments, you can upload or link to files you want attached to the transaction - such as images, PDFs, Word documents, Excel spreadsheets, and other files. For more information about media, see Attachments.

10. Select Save. To add another transaction, select Save and add another.

When you need to dispose of an asset, such as when you retire an asset or sell it, you create a disposal transaction for the asset record.

Note: You can't add a disposal transaction if the asset does not have an asset acquisition transaction.

1. From the Transactions list page or the Transactions tile of an asset record, select Add a transaction.

2. In the Asset field, enter or search for the asset you want associated with the new disposal transaction.

3. In the Type field, select "Asset disposal."

4. Enter the Disposal date and Amount fields. The amount can be $0.00.

5. In the Post status field, select "Do not post" or "Not yet posted."

6. For disposal method, select how you are disposing of the assets, such as sale, exchange, retirement, abandonment, destruction, or stolen.

7. Under Distributions, enter the debit and credit accounts for the acquisition distribution.

   Tip: To apply an account distribution set, select Apply account distribution set.

8. Next select the projects, classes, grants, and transaction codes for the distribution.

9. In the Interfund entry set field, select a set to balance the accounts if the debit and credit accounts aren't in the same fund. For more details, see Interfund Sets.

10. Under Attachments, you can upload or link to files you want attached to the transaction - such as images, PDFs, Word documents, Excel spreadsheets, and other files. For more information about media, see Attachments.

11. Select Save. To add another transaction, select Save and add another.

Note: You can't add an improvement transaction if the asset does not have an asset acquisition transaction.

1. From the Transactions list page, select Add a transaction.

2. In the Asset field, enter or search for the asset you want associated with the new asset improvement transaction.

3. In the Type field, select "Asset improvement."

4. Enter the Improvement date and Amount fields.

5. In the Post status field, select "Do not post" or "Not yet posted."

   Note: We recommend you select “Do not post” if the acquisition expense has already been recorded in Payables. This ensures the acquisition expense is not double posted.

6. Under Distributions, enter the debit and credit accounts for the acquisition distribution.

   Tip: To apply an account distribution set, select Apply account distribution set.

7. Next select the projects, classes, grants, and transaction codes for the distribution.

8. In the Interfund entry set field, select a set to balance the accounts if the debit and credit accounts aren't in the same fund. For more details, see Interfund Sets.

9. Under Attachments, you can upload or link to files you want attached to the transaction - such as images, PDFs, Word documents, Excel spreadsheets, and other files. For more information about media, see Attachments.

10. Select Save. To add another transaction, select Save and add another.