Add Credit Card Account Manually

From the Add credit card account(s) screen, enter the type of credit card you want to add. If the menu does not contain the credit card type you need, add a new type to the table from Control panel, Fields and tables.

Enter the name of the financial institution that provides the card.

Enter the vendor you want to use to pay the credit card statement. The vendor is the organization you remit payment to, for example, Chase Manhattan Bank. If you cannot locate a vendor, you can add a new vendor.

Since you're adding one credit card, select "One", then select Next.

Under Enter account details, select the liability account to use for credit card payables. Each credit card must have a default GL liability account. This serves as a clearing account. After a credit card statement/bill is received, this account should have a zero balance. If you want to create a new GL liability account, select Add an account .

Note: We recommend you not use an AP Summary account as the GL liability account.

Enter additional detail about the account, including a description, last four digits of the card, and name of cardholder.

Select Create account. The credit card account is added to the credit card register.

From the Add credit card account(s) screen, enter the type of credit card you want to add. If the menu does not contain the credit card type you need, you can add a new type in the database view. To add new credit card type, go to Accounts Payable, Configuration, Tables, Credit Card Type.

Enter the name of the financial institution that provides the card.

Enter the vendor you want to use to pay the credit card statement. The vendor is the organization you remit payment to, for example, Chase Manhattan Bank. If you cannot locate a vendor, you can add a new vendor.

Since you're adding multiple credit cards, select "More than one", then select Next.

Under Choose billing type, select how your organization is billed. Your choices are "One statement for all cards," or "One statement per card." You can use the procedures below, depending on your selection.

Note: Some organizations have multiple credit cards that roll up to one main account. For example, corporate credit cards often have numerous individual cards, or subsidiary cards, all reported on the same credit card statement. You should understand how your organization is billed when you select the billing type.

Under Choose billing type, select One statement for all cards.

Select Next to enter the account details.

Under Enter account details, select the liability account to use for credit card payables. Each credit card must have a default GL liability account. This serves as a clearing account. After a credit card statement/bill is received, this account should have a zero balance.

Note: If you want to create a new GL liability account, select Add an account .

Enter a description for the account, then select Next.

Under Add cards, enter the last four digits of the card and name of cardholder for each credit card.

Select Create account. The credit card account is added to the credit card register.

Under Choose billing type, select One statement per card.

Select Next to enter the account details.

Select whether or not you want to use the same liability account for all your cards. If you select Yes, enter the liability account to use. If you select No, you can specify each liability account on the next tab.

Note: Each credit card must have a default GL liability account. This serves as a clearing account. After a credit card statement/bill is received, this account should have a zero balance.

Under Add cards, enter the last four digits of the card and name of cardholder for each credit card.

Select Create account. The credit card accounts are added to the credit card register.